Office Manager and Accounting Clerk

2 months ago


North York, Canada INNOV-8 Legal Inc. Full time

**Who we are**:
We are a Law Firm supported by an Affiliated Technology Company that we own and control. This structure allows us to flexibly create technology-driven solutions that are better suited to legal practice and operations. We work together towards one mission and, believe in team over hierarchy and believe in personal growth.

**Position Overview**:
**What You’ll Do**:

- Manage Day-to-Day Office Functions: Oversee office operations to ensure smooth and efficient daily functioning.
- Billing & Invoicing: Run bills, send invoices to clients, and record payments accurately in accounting software.
- Accounts Management: Work with the bookkeeper to reconcile accounts, track receivables, and follow up with clients for timely payments.
- Payables Tracking: Monitor accounts payable, ensure payments are made on schedule, and properly record expenses.
- Reporting: Prepare and deliver weekly financial and operational reports to the management team.
- Mail & Correspondence: Route physical mail to appropriate recipients and manage accounts receivable/payable mailboxes efficiently.
- Office Supplies Management: Monitor and replenish office supplies as needed.

**Requirements**:

- Experience: 3-5 years in office management, administration, and/or billing. Previous experience working in a law firm or a professional office environment is preferred.
- Technical Proficiency: Advanced skills in MS Office, particularly Excel. Experience with Soluno (accounting), RBC Express (cash management), Power BI (reporting), and WagePoint (payroll) would be a strong advantage.
- Communication & Customer Service: Strong interpersonal and customer service skills, with the ability to build rapport and communicate effectively.
- Attention to Detail: Keen eye for detail and ability to think ahead to anticipate office needs.
- Passion for Technology: A willingness to explore new technology and embrace the journey we are taking

**Qualifications**:

- Bachelor’s degree or equivalent experience Accounting, Finance, or Business Administration

**What You’ll Get**:

- A truly diverse and inclusive work environment
- A hard working, knowledgeable, and fun work environment
- An open, ambitious, and collaborative culture that values individual experience and input — a culture you get to help define.
- An entrepreneurial work environment where creativity and initiative are valued and rewarded
- Benefits
- Onsite parking
- Paid Time Off

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Work Location: Hybrid remote in North York, ON M3C 3E5

Application deadline: 2024-10-18


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