Executive Assistant to The Chief Administrative

6 months ago

Toronto, Canada The Royal Conservatory Full time

**Job Description**:
**What is the Opportunity?**:
The Executive Assistant plays a pivotal role in delivering varied administrative and governance support for the office of the Chief Administrative Officer (CAO) as well as the Board of Directors and committees. This includes strategically managing the CAO’s calendar, coordinating meetings for the Board of Directors and committees, preparing and disseminating meeting materials, and maintaining all corporate books and records. This position requires an individual who has the experience to be able to liaise and communicate effectively with governing boards and senior leadership.

**Main Duties & Responsibilities**:

- Provides direct administrative support to the CAO; this includes maintaining an effective schedule for the CAO, checking and managing the daily calendar for required information and meetings.
- Plans meetings for Board of Directors and committees; this includes coordinating the schedule, preparing and disseminating materials, and ensuring logistics are planned and executed (e.g., facility bookings, catering arrangements).
- Supports CAO’s preparation for board meetings, managing board submissions, providing official minute recording, communicating decisions, and providing liaison services between the CAO, Board of Directors, and committees.
- Maintains all corporate books and records, including minute books.
- Maintains confidence for the CAO and Board of Directors’ operations.
- Continually seeks ways to evolve and improve the efficiency of the CAO’s administrative procedures to enhance office and governance operations.
- Provides support and coverage for the CEO’s Executive Assistant and any other Executives due to absences (i.e., vacation or travelling in different time zones).
- Performs other related duties as required.

**Job Requirements**:
**What We're Looking For**:

- A minimum of 10 years of administrative experience in a corporate environment is required. Experience as an executive assistant is preferred.
- Post-Secondary degree or diploma in Business or Office Administration, or in another related discipline; or an equivalent combination of education and experience.
- Strong knowledge of board and governance operations, procedures, and best practices.
- Exceptional organization and time management skills to manage multiple or shifting priorities in a fast-paced working environment.
- Strong interpersonal and verbal communication skills with the ability to develop productive and positive working relationships with a variety of peers and stakeholders.
- Ability to anticipate issues and initiate appropriate action.
- Solid management skills with the ability to work independently with mínimal supervision.
- Excellent written and verbal communication skills with a keen attention to detail.
- Operates with tact and discretion, always utilizing sound judgment, with the ability to assess the priority and sensitivity of confidential information.
- Demonstrated financial acumen.
- Event management experience is beneficial, including coordinating logistics and travel.
- Experience overseeing budget and expenses is considered an asset.

**Additional Information**:

- A part-time position that requires a commitment of 2 days per week for in-office support.
- Office environment with occasional requirements to work outside of regular office hours (e.g., assisting with evening events).
- Works with tight deadlines.
- Works with confidential matters and data.
- Sits for extended periods with significant computer use.

**How to Apply**:
The RCM is committed to fostering an inclusive, equitable and accessible workplace. In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and the RCM’s Anti-Racism, Access and Equity Policy, accommodation will be provided at any stage of in the recruitment and selection process. Applicants are asked to make their accommodation needs known when they have been contacted for an interview.

The RCM thanks all applicants for their interest in this position; however, only those selected for an interview will be contacted.

  • Executive Assistant to The Chief Administrative

    3 months ago

    Toronto, Canada The Royal Conservatory Full time

    **Job Description**: **What is the Opportunity?**: The Executive Assistant plays a pivotal role in delivering varied administrative and governance support for the office of the Chief Administrative Officer (CAO) as well as the Board of Directors and committees. This includes strategically managing the CAO’s calendar, coordinating meetings for the Board of...

  • Executive Assistant to The Chief Administrative

    6 months ago

    Toronto, Canada The Royal Conservatory Full time

    **Job Description**: **What is the Opportunity?**: The Executive Assistant plays a pivotal role in delivering and maintaining varied administrative support for the office of the Chief Administrative Officer (CAO). Serving as the primary contact between staff members, the board of directors, external partners, and the CAO, the Executive Assistant will manage...

  • Chief Executive Officer

    5 months ago

    Old Toronto, Canada Business Executive Coach Full time

    We have Chief Executive Officer Job openings for a visionary and results-oriented Chief Executive Officer (CEO) to lead our organization to new heights. The CEO will provide strategic leadership, drive sustainable growth, and ensure the company’s success. The ideal candidate will have exceptional leadership qualities, a deep understanding of business...

  • Chief Executive Officer

    4 months ago

    Old Toronto, Canada Business Executive Coach Full time

    We have Chief Executive Officer Job openings for a visionary and results-oriented Chief Executive Officer (CEO) to lead our organization to new heights. The CEO will provide strategic leadership, drive sustainable growth, and ensure the company’s success. The ideal candidate will have exceptional leadership qualities, a deep understanding of business...

  • Executive Assistant

    2 months ago

    Toronto, Canada Centre for Addiction and Mental Health Full time

    **Full Time, Temporary (12 months)** Reporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information Officer;...

  • Chief Executive Director

    2 weeks ago

    Toronto, Ontario, Canada The Biryani Walla (Toronto Downtown) Full time

    Job Title: Chief Executive DirectorWe are seeking a highly experienced and skilled Chief Executive Director to lead our organization, The Biryani Walla (Toronto Downtown), in achieving its goals and objectives.About the Role:This is a senior leadership position responsible for overseeing the overall strategy, direction, and performance of the...

  • Executive Assistant

    7 months ago

    Toronto, Canada Canada Life Assurance Company Full time

    Executive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...

  • Executive Assistant

    7 months ago

    Toronto, Canada SAVE THE CHILDREN-CANADA Full time

    **Executive Assistant to Chief Development Officer** We are looking for a highly organized, flexible and experienced Executive Assistant with advanced skills in MS Office used to working on their own, taking initiative and managing multiple priorities. The role works closely with the Chief Development Officer (CDO) to ensure their diary supports their...

  • Executive Assistant

    2 months ago

    Toronto, Canada OntarioMD Full time

    **Executive Assistant** **Permanent Full-Time** **Job Band: 3** Reporting to the Chief Strategy, Growth & Stakeholder Relations and the General Counsel and Chief Privacy Officer, the Executive Assistant will provide executive level administrative support to both Executives and their teams and other staff at OntarioMD, as required from time to...

  • Strategic Leadership Position: Chief Executive Officer

    2 weeks ago

    Old Toronto, Canada Business Executive Coach Full time

    About the RoleWe are seeking a visionary and results-driven Chief Executive Officer (CEO) to lead our organization towards new heights. The ideal candidate will possess exceptional leadership qualities, a profound understanding of business operations, and a strong commitment to our mission and values.Key Responsibilities:Develop and Execute Strategic Plans:...

  • Administrative Assistant

    6 months ago

    Toronto, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research...

  • Chief Financial and Administrative Officer

    3 weeks ago

    Toronto, Ontario, Canada The Pod Group Full time

    **About The Pod Group**The Pod Group is a creative consulting firm that helps community organizations grow and succeed while promoting equity, diversity, inclusion, and belonging.We offer customized solutions to support our clients' development, focusing on building people-centric organizations that make better use of their resources.Our expertise spans...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Osler, Hoskin & Harcourt LLP Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...

  • Executive Personal Assistant

    6 months ago

    Toronto, Canada The PUR Company Inc. Full time

    SUMMARY The Executive Personal Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO). Duties include but are not limited to reception, filing, organization, arranging travel plans, scheduling appointments drafting both internal and external correspondence and personal errands. The Executive...

  • Executive Assistant

    6 months ago

    Toronto, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...

  • Executive Assistant

    2 months ago

    Old Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Description Full Time, Temporary (12 months) Reporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information...

  • Executive Assistant

    2 months ago

    Old Toronto, Canada Centre for Addiction and Mental Health Full time

    Job Description Full Time, Temporary (12 months) Reporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive Assistant will provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information...

  • Executive Assistant

    2 months ago

    Old Toronto, Canada Ocean State Job Lot Full time

    CAMH has a number of current career opportunities for you to consider. Select a job title to view the description and apply online.Executive Assistant - VP, Digital Health and Chief Information OfficerReporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive...

  • Executive Assistant

    2 months ago

    Old Toronto, Canada Ocean State Job Lot Full time

    CAMH has a number of current career opportunities for you to consider. Select a job title to view the description and apply online.Executive Assistant - VP, Digital Health and Chief Information OfficerReporting to the VP, Digital Health and Chief Information Officer (CIO), and supporting the Information Management Group (IMG) portfolio, the Executive...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Caseware Full time

    Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn...