Administrative Assistant

1 month ago

Portage la Prairie, Canada Southern Health-Santé Sud Full time

**Requisition ID**: 337399

**Competition #**:NU-23-020

**Position Control #**:111-71205-A231-01

**Posting End Date**: May 24, 2023

**City**: Portage la Prairie

**Site**: Southern Health-Santé Sud

**Work Location**: Portage District General Hospital

**Department / Unit**: Administration

**Job Stream**: Non-Clinical

**Union**: Exempt

**Anticipated Start Date**: As soon as possible

**FTE**:1.00

**Anticipated Shift**: Days/Evenings

**Daily Hours Worked**: 7.25 hour shifts

**Wage Rate**:As per non-union/management compensation package

**Position Summary**:
Reporting directly to the Manager - Primary Care, the Administrative Assistant - My Health Team is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program’s My Health Teams. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.
The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Qualifications**:

- Proficiency of both official languages is essential (English/French)
- Graduate of a recognized Administrative Assistant Program or equivalent
- Knowledge in use of photocopier, facsimile, calculator
- Knowledge and proficient in Microsoft Office Applications and Outlook
- Knowledge of basic medical terminology
- Minimum of two (2) years directly-related administrative experience in a health care setting
- Demonstrated keyboarding speed of 35-40 words per minute
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record

**Conditions of Employment**:

- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
- Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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