Administrative Assistant

2 weeks ago


Portage la Prairie, Canada Southern Health-Santé Sud Full time

**Requisition ID**: 338270

**Competition #**: SS-23-644

**Position Control #**: 480-715751093A207-01

**Posting End Date**: June 06,2023

**City**: Portage La Prairie

**Site**: Southern Health-Santé Sud

**Work Location**: RAAM Clinic - Portage la Prairie

**Department / Unit**: Administration

**Job Stream**: Non-Clinical

**Union**: CUPE

**Anticipated Start Date**:As mutually agreed

**FTE**:1.0

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.25 hour shifts

**Salary**:As per CUPE Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Summary**:
Reporting to the Director - Mental Health, the Administrative Assistant provides supervision to the administrative support team. The incumbent provides day to day guidance and oversees secretarial and administrative support ensuring a high degree of accuracy and confidentially.

The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent has strong organizational skills and is able to work well with time constraints and deadlines

The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Qualifications**:

- Graduate of a recognized Administrative Assistant program, business program or equivalent
- Knowledge and experience working with office equipment
- Knowledge of legislation pertinent to mental health and community services
- Minimum two (2) years administrative experience or equivalent
- One (1) year previous supervisory experience
- Demonstrated ability to effectively manage staff
- Demonstrated ability to effectively manage workload by establishing priorities
- Demonstrated knowledge of customer service concepts and practices
- Demonstrated effective oral and written communication skills
- Demonstrated strong interpersonal and effective organizational skills
- Demonstrated ability to work in a team environment along with ability to work independently with mínimal supervision in a multi-tasking environment
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Proficiency of both official languages is essential for target and designated bilingual positions
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record

**Conditions of Employment**:

- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
- Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.



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