Administrative Assistant, English Language Centre

2 weeks ago

Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of skilled trades, business and information technology, health care, and human services. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

**Administrative Assistant, English Language Centre**

**Start Date: As Soon As Possible**

**Pay Rate: $27.45 per hour**

**Location: Erin Campus and/or remotely, as required**

**Monday, Wednesday 12:00 pm to 8:00 pm; Tuesday, Thursday, Friday 8:30 am to 4:30 pm** (35 hours/week)**

**Responsibilities include but are not limited to**:

- Providing reception to the ELC and shares information regarding Manitoba Institute of Trades and Technology REDI/ESL programs and services to the current students and general public.
- Interacting effectively with colleagues on a team; is able and willing to share and receive information; takes responsibility to complete group tasks collaboratively.
- Registering students, maintaining the electronic copies of student records, managing waitlists and exiting students from the program using student record systems (i.e. CAMS, iCARE, SPRS, IREAS and iSTEDY).
- Supporting REDI recruitment under the REDI Coordinator; attending information sessions, interviewing and selecting clients.
- Contacting and sending letters offering seats to potential REDI/ESL students.
- Providing documentation for student requests (confirmation of enrolment) for student and outside agencies.
- Providing assistance to the ELC Coordinators to create class lists, student moves and student profiles at the start of each intake.
- Processing incoming referrals from referral agencies in consultation with ELC Coordinators to maintain ongoing waitlists in iCARE.
- Taking direction from and providing feedback and reports as required to the ESL Manager, REDI Coordinator and Registrar’s Office regarding issues related to REDI/ESL student records as required.
- Producing Canadian Language Benchmark (CLB) Student Progress Reports in collaboration with the Coordinator ensuring copies are maintained in the student files.
- Performing office duties such as distributing post and courier deliveries, ordering office supplies, issuing student cards, selling Peggo cards and word processing, etc.
- Maintaining cash float and ensuring all daily incoming funds go to the Accounting Department.

**Required Qualifications and Experience**:

- A combination of related education and experience may be considered._
- A post-secondary education in business or administrative assistant certificate or a related field
- 40 wpm typing
- Strong knowledge in Microsoft Office Suite
- Previous experience working with Newcomers in either a language program or settlement agency
- 2 years customer service work experience

**Preferred Qualifications and Experience**:

- Experience using student record systems (i.e. CAMS, iCARE, SPRS, IREAS and iSTEDY)

**_
We are growing, come grow with us. MITT offers a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal growth and development._**

MITT is committed to providing an inclusive, barrier-free work environment, beginning with the hiring process. We thank all applicants for their interest. Only those applicants selected for an interview will be contacted. If contacted, applicants are asked to inform us if they require an accommodation. All information received as it relates to accommodation will be kept confidential.

This position requires the successful completion of a Criminal Record check including vulnerable sector.

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