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Legal Assistant

3 months ago

Vaughan, Canada Mazzeo Law Full time

**Legal Assistant**

Mazzeo Law is a boutique law firm located in Vaughan, ON, voted Top Choice Real Estate Law Firm in 2022, 2023 and 2024 and recognized by Best Lawyers in 2022. Our areas of expertise are focused mostly in helping the community resolve their legal issues which often encompasses Family Law, Real Estate Law, Corporate and/or Will and Estate Law.

**Roles and Responsibilities**
- Answer, screen and route incoming calls for the Partner;
- Proactively manage the daily schedule for the Partner, rationalizing and prioritizing demands from various sources from within and outside the organization
- Assisting Partner with all client matters as needed;
- Provide Partner with regular updates on status of client matters as requested;
- Keep in contact with clients on a regular basis, provide any developments on their file, answer questions as needed, etc.;
- Docket time in Cosmolex;
- Make various cheque requests to the Accounting Department;
- Maintaining Partner tracker charts as needed;
- Prepare intake & final packages;
- Handling expenses and arranging meetings for the Partner, including coordinating meeting and materials, etc.
- Dealing with issues and tasks on behalf of the Partner as directed, often in high-pressure situations
- Provide effective inbox management, prioritizing messages and requests, while maintaining a high level of confidentiality and discretion at all times
- Maintain effective communication, internally and externally, by ensuring Partners are informed of all relevant information
- Complete research and data collection and prepare documents for review for various matters as assigned by the Partner
- Maintaining strict confidentiality on all matters
- Performing all other duties as required including but not limited to administrative tasks duties as assigned by the Partner
- Drafting correspondence, letters and reports with respect to a variety of matters for review by the Partner Assist Partner with various tasks as requested
- Excellent oral and written communication skills with a professional and friendly demeanor
- Demonstrated ability to work independently and manage multiple priorities in a fast-paced, dynamic environment
- Strong ethical standards, with a commitment to confidentiality and privacy
- The initiative and ability to perform tasks without being asked, and achieve desired results without having to wait for answers or direction
- Excellent time management and organizational skills and the ability to handle multiple priorities simultaneously
- Experience supporting executive level management and providing legal support
- Strong communication and interpersonal skills (verbal, written, and listening);
- Able to handle multiple assignments, work well under pressure, and have the flexibility to assist the team in meeting client demands on accelerated schedules;
- Very organized;
- Customer service oriented;
- Attention detail;
- Computer Savvy;
- Able to learn new skills quickly;
- Work independently and efficiently;
- Punctual, reliable and responsible;
- Excellent interpersonal skills;
- Effective communication skills; and
- Strong work ethics.

**Qualifications and Education Requirements**
- Completion of a Legal Assistant or Law Clerk diploma or relevant certification preferred
- 1-3 years legal administrative experience
- Working knowledge of legal procedures, protocols, and documentation
- Experience working with Cosmolex, Word, Excel, Office 365, Bookings

**Preferred Skills**
- Ability to maintain a high degree of confidentiality;
- Ability to multi-task and take on additional projects or assignments to develop skill set;
- Ability to work well independently, as well as in a team setting;
- Excellent decision-making skills and good judgment;
- Excellent interpersonal skills;
- Excellent technical and software skills, including MS Office Suite;
- Exceptional oral and written communication skills;
- Fundamental problem-solving and analytical skills, with the ability to remain calm in pressured situations;
- Superior time management and organizational skills to manage competing priorities;
- Highly detail oriented with a critical degree of accuracy;
- Ability to facilitate a work/life balance; and
- Strong work ethics.

**What we Offer**:
At Mazzeo Law we encourage a balanced lifestyle and have striven to build an office where you will feel fulfilled in your work and career yet have ample time to enjoy the non-work related areas of life, whether with family, friends or personal activities. We offer three (3) weeks vacation (pro-rated to start date) in your first year of employment, and additional paid time off. Employer paid benefits are available.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform dut