Movid Program Administrative Assistant

2 weeks ago

Toronto, Canada The Neighbourhood Group Full time

_**The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, Neighbourhood Link Support Services and St. Stephen’s Community House**_

JOB OPPORTUNITY

POSITION TITLE: MOVID Program Administrative Assistant

DEPARTMENT: Urban Health and Homelessness Services

STATUS: Regular Full-Time, CUPE 2289

HRS / WEEK: 35

REPORT TO: Manager, Mobile Community Health Services

HOURLY RATE: $26.56

**GENERAL DESCRIPTION**: This position provides administrative support to the MOVID Program (Mobile Covid Response-Harm Reduction and Peer Support Program), a mobile harm reduction program. The position also supports the MOVID management team, oversees all program functions, and acts as the central access point for new hires, referrals, and information requests across the team. This position reports to the Manager, Mobile Community Health Services, and is a part of **CUPE 2289.**

**MAJOR DUTIES**:

- Assist with events and meetings including sending invitations, scheduling, minute taking, photocopying, material distribution and arranging refreshments as required;
- Coordinates office supply orders, receiving and monitoring deliveries;
- Monitors and ensures efficient operation of office equipment, and supplies and arranges for repair services or IT support when needed;
- Participates in and supports the recruitment, onboarding, and orientation process of all new peers under hired into the MOVID program
- Handles MOVID peer requests for information with the highest level of confidentiality and customer service
- Processes basic payroll, health benefits (H.S.A), monitors and reports on staff absences and punctuality
- Other duties as assigned

**REQUIREMENTS & QUALIFICATIONS**:

- A post-secondary diploma or certificate in a relevant discipline, and/or two or more years of related professional experience
- Community college diploma in a relevant field, and a minimum of 1 year of experience in administrative support to social service programs in a community setting, or the combined equivalent of education and experience
- Ability to communicate effectively with a wide range of people including individuals who are homeless and marginalized, facing mental health and substance use challenges; ability to communicate professionally with, other Managers from the Neighbourhood Group as well as government program representatives, and community partners
- Experience, alignment, and commitment to harm reduction and Urban Health and Homelessness Services Department and The Neighbourhood Group
- Knowledge and ability to work with basic office equipment
- Experience in data collection and spreadsheet management
- Excellent written skills and proven ability to develop clear, concise, and comprehensive written and oral reports; attention to detail
- Demonstrated organizational, interpersonal, oral communication, and relationship management skills;
- Excellent judgment in setting priorities, identifying issues, and determining action required when working under pressure and deadlines
- Familiarity with crisis intervention and prevention, conflict resolution, and negotiation skills is an asset

**Salary**: $26.56 per hour

Application question(s):

- Do you have a post-secondary diploma in a relevant field?

**Experience**:

- administrative support to social service programs: 1 year (preferred)

Work Location: One location

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