Office Administrator
1 week ago
We are looking for a professional, detail-oriented, self-starter to be a part of our team
EPC is seeking an experienced and organized **Office Administrator **to join our team on a full-time basis As an Office Administrator, you will assist the President, Senior VP and Management Team with administrative tasks around the office.
- Headquartered in Waterloo, Ontario, Edmond Protection and Consulting Inc. is a local organization with local, national, and global focus. EPC having security teams located across Ontario, Canada and operating in all major Ontario markets providing protection and security, investigations, risk advisory and consulting._
- Our teams of protective security agents, executive protection officers, investigators, intelligence analysts, security managers and consultants are all available to you through our EPC network._
- We currently offer a wide variety of Risk Management and Security services to various clients across a large range of sectors and industries, including financial, mining, retail, healthcare, logistics, technology, entertainment, agriculture, food and beverage, event, and many more._
If you have professional communication skills with strong attention to detail, then we want to hear from you
**Main Responsibilities**:
- Document Management: Organize, file, and maintain important documents, both physical and digital for employees, payroll, clients, etc.
- Establish and Maintain an EPC Online Centralized Document Hub (Sharepoint): Create a centralized document hub to ensure access to the most up-to-date documents and reduce duplication.
- Employee Onboarding: Distribute, collect, and organize employee files, welcome packages, and training materials for new employees.
- Create and properly distribute weekly, biweekly, and monthly invoices. While also keeping records of A/R and A/P.
- Manage and coordinate biweekly payroll operations. Ensure compliance with provincial and federal payroll regulations. Respond to employee payroll-related inquiries and resolve issues.
- Business Development Data Entry: Populate the business development document with client information and use resources to add prospective clients to this document.
- Schedule and Employee File Screening: Intake schedules and employee files from Operations, screen them for issues, identify missing items, and communicate concerns to Operations and the Director.
- Website Maintenance and Updates: Manage blog entries, update content, assist in building the employee side of the website, and liaise with the Web Developer as our Webmaster.
- Social Media Posts: Schedule and manage a consistent social media presence, including sharing blog links, industry trends, researched security news highlights, etc.
**Secondary Responsibilities**:
- Research: Assign research projects to gather data, trends, and competitor insights to aid in decision-making.
- Website Maintenance and Updates: Manage blog entries, update content, assist in building the employee side of the website, and liaise with the Web Developer as our Webmaster.
- Social Media Posts: Schedule and manage a consistent social media presence, including sharing blog links, industry trends, researched security news highlights, etc.
- Copy Editing: Review and edit documents such as RFPs for clarity and accuracy.
**Qualifications and Experience**:
- Proven experience, 5+ years, as an administrator, administrative assistant, or relevant role
- Knowledge of office management systems and procedures
- Knowledge of payroll systems and procedures
- Proficiency in payroll-related software and tools
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent client-facing and internal communication skills, both written and verbal.
- Strong organizational and planning skills. Flexibility and adaptability to jump in wherever needed. Strong initiative and follow-through with tasks or projects given.
- Strong attention to detail and can think quickly on their feet.
- Comfortable speaking to VP’s and Senior Level Management
- Ability to maintain a very calm and professional demeanor.
- Capability to quickly learn new systems, processes, and procedures.
- Maintain confidentiality and discretion regarding all work-related matters.
**More about the role**:
- **Employment Type**:This is a full time position, 40hrs week
- **Location**:Northfield area, Waterloo ON.
- **Start Date**:The successful new team member may begin immediately, or within a couple weeks of being hired.
- **Office Hours**:Monday to Friday, in Waterloo Office or from home
If you are interested in this opportunity and meet the qualifications, please submit your resume, and cover letter. _EPC will only contact applicants that are qualifiable for an interview_.
Thank you.
**Salary**: $17.00-$30.00 per hour
Expected hours: 40 per week
**Benefits**:
- Flexible schedule
- On-site parking
- Work from home
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