Clerical Assistant, Administrative Support Group

2 weeks ago


Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant, Administrative Support Group**:
The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for many departments and programs in the College of Arts and Science.

**Primary Purpose**: To provide clerical and administrative support for ASG-supported departments during short-term vacancies and leaves.

**Nature of Work**: Reporting to the ASG Manager, and as a member of the ASG, this position provides clerical and administrative support. The work is diverse in nature and requires a good understanding of a variety of administrative tasks. The position exercises decision-making in accordance with established policies and procedures. The position establishes and maintains professional working relationships with a diverse group including students, staff, instructors, the University community and various stakeholders. All work is carried out in adherence with established College of Arts and Science policies and procedures.

**Typical Duties or Accountabilities**:Responsible for day-to-day clerical and administrative support in various departments as follows:

- Effectively coordinating discipline specific activities and projects in the department;
- Assisting with course timetabling and class builds;
- Assisting in the preparation of annual salary reviews and CV updates;
- Coordinating recruitment of faculty and hiring of sessionals;
- Assisting with preparation of course catalogue descriptions;
- Maintaining internal databases and filing systems;
- Signing out keys/equipment;
- Managing 25Live room bookings;
- Distribution of mail;
- Processing special permission forms for students;
- Providing support for departmental meetings;
- Maintaining departmental college directory listings;
- Coordinating financial transactions for faculty; and,
- Other duties as assigned by the Manager of the ASG where appropriate.

**Education**: Completion of Grade 12 and the successful completion of an administrative assistant course through a recognized business college. An equivalent combination of education and experience may be considered. Knowledge, understanding, and acquired work experience in an office and university setting are assets.

**Experience**: Three to five years of office experience is required, preferably in a university setting. Knowledge of College of Arts and Science and University of Saskatchewan policies and procedures would be a definite asset.

**Skills**: Demonstrated strong organizational, time management, and relationship building skills; proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines; ability to maintain meticulous attention to detail and ensure accuracy; demonstrated professional maturity, judgment and decisiveness; ability to be self-directed and take initiative; ability to work independently as well as collaboratively; effective interpersonal and communication skills, both written and verbal; proven ability to handle interaction with tact, diplomacy and intercultural sensitivity and maintain confidentiality; proven ability to coordinate projects; demonstrated ability to interact effectively with internal and external stakeholders; and demonstrated strong computer skills including keyboarding and proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PAWS, and other systems.
- Inquiries regarding this position can be directed to Sharla Daviduik at (306) 966-8711._

**Department**: A&S Admin Support Group
**Status**: Recurring Relief recurring relief 12 months
**Employment Group**: CUPE 1975
**Shift**: TBD
**Full Time Equivalent (FTE)**: TBD
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 1/18/2023
**Closing Date**: 2/23/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.


  • Clerical Assistant

    4 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Division of Continuing Medical Education, College of Medicine, and its mission to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. **Nature...

  • Clerical Assistant

    14 hours ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative/clerical support in the planning, development, coordination, implementation, evaluation, and administration of the undergraduate education program at the Department of Surgery. **Typical Duties**: Responsible for the day-to-day administrative support to the Director and the...

  • Clerical Assistant

    14 hours ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: Career Services empowers students to achieve career success by leading, guiding, and partnering to advance career education at the University of Saskatchewan. Working in partnership with employers, our community and our USask colleagues, we facilitate students' access to opportunities, creation of connections, and preparation for and...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Graduate Programs Clerical Assistant, Administrative Support Group/Computer Science**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant

    2 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: The Saskatchewan Multiple Sclerosis (MS) Drugs Program, at the behest of Saskatchewan Health/Drug Plan and Extended Benefits Branch (DPEBB), assists in determining eligibility of beneficiaries for MS Exception Drug Status (EDS) coverage, and provides MS drug treatment education and health system navigation services. The Program’s...

  • Clerical Assistant

    Found in: Jooble CA O C2 - 1 week ago


    Saskatoon, SK, Canada University of Saskatchewan Full time

    Primary Purpose: To provide administrative support to the Division of Continuing Medical Education, College of Medicine, and its mission to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. Nature of Work: Reporting to...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Reception & Clinical Supports**: **Primary Purpose**: The primary purpose of the position is to provide reception, scheduling, administrative, undergraduate and postgraduate support to the staff, learners, faculty members and clinical leaders of the Department of Anesthesiology, Perioperative Medicine & Pain Management. **Nature of...

  • Clerical Assistant

    2 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: Reporting to the Associate Deans of the undergraduate and graduate programs, this position is the first point of contact for the College of Pharmacy and Nutrition, working to ensure effective operation of the College office, and to support staff and students. The position works independently and exercises judgment...


  • Saskatoon, Canada Citylife Investment Corp Full time

    Citylife Group of Companies is looking to add an individual to their team in the role of Administrative Assistant. Duties to include: - Verifying bank and credit card transactions - Accounts payable - Basic data entry - Assistance with month end requirements - Clerical support as required - Other duties as assigned and required This position offered is...

  • Clerical Office Assistant

    Found in: Jooble CA O C2 - 1 week ago


    Saskatoon, SK, Canada University of Saskatchewan Full time

    To provide administrative support to the Division of Continuing Medical Education, College of Medicine, and its mission to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. The role requires coordination of administrative...


  • Saskatoon, Canada Next Level Benefits Full time

    **About us** Next Level Benefits is a brokerage that provides employee benefit and group retirement programs for companies all across SK and Western Canada. Our head office is in Saskatoon. Our work environment includes: - Modern office setting '''Responsibilities:''' - Provide administrative support to the team, including assisting with experience...

  • Clerical Assistant

    4 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Residence Front Desk Staff**: **Primary Purpose**: The incumbent will provide clerical support within the Residence Services Office on campus at the University of Saskatchewan and act as the first point of contact with conference guests, spring/summer residents, parents and staff, providing quality customer service on evenings and...

  • Clerical Assistant, University Library Dean's Office

    Found in: Talent CA C2 - 1 week ago


    Saskatoon, Canada University of Saskatchewan Full time

    Clerical Assistant, University Library Dean's Office As one of Canada’s leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. The University Library is committed to developing welcoming, responsive, and...


  • Saskatoon, Canada Saskatchewan Medical Association (SMA) Full time

    We have an exciting opportunity for a part-time, permanent Administrative Assistant, Membership to join our growing team! This position (1 of 2) is the first point of contact to the SMA for those calling or visiting, and we want them to find a friendly, smiling face and a professional helping hand. This is achieved through handling inquiries in a welcoming,...


  • Saskatoon, Canada Altus Group Full time

    Altus Group is currently hiring a Administrative Assistant to work within the Toronto based Cost Consulting and Project Management Business unit. As our new Project Administrator, will be supporting the Infrastructure team members with their business development, technical delivery and administrative needs. This is a great opportunity for somebody with...


  • Saskatoon, Canada Can-Seed Equipment Ltd. Full time

    Can-Seed Equipment Ltd. is looking for a professional and hard-working individual who exceeds in a fast-paced work environment. We are looking for a highly motivated individual with excellent attention to detail and communication skills. - Answer incoming calls, respond to inquiries, and relay messages - Assist team members with clerical and administrative...


  • Saskatoon, Canada Virtus Group Full time

    Virtus Group has been helping Saskatchewan businesses achieve financial success for 60 years. We are the largest independent accounting and business advisory firm in the province, which means we have the resources to manage the most challenging, complex client work while maintaining the flexibility and agility to make all decisions quickly and in-house. We...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Administrative Assistant, Postgraduate Medical Education**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Financial and Administrative Assistant, SENS**: **Primary Purpose**: To provide financial and clerical support for the School of Environment and Sustainability (SENS). **Nature of Work**: Reporting to the School’s Executive Assistant, this position works closely with the School’s Finance Strategic Business Advisor and provides clerical support for the...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Financial and Administrative Assistant, SENS**: **Primary Purpose**: To provide financial and clerical support for the School of Environment and Sustainability (SENS). **Nature of Work**: Reporting to the School’s Executive Assistant, this position works closely with the School’s Finance Strategic Business Advisor and provides clerical support for the...