Executive Assistant

2 months ago

Kingston, Canada Novari Health Full time

**Reports to**:President

**Company Overview**:
Novari Health is based in beautiful Kingston, Ontario with all its amenities and low cost of living. On the shores of Lake Ontario, halfway between Toronto and Montreal and only 1.5 hours from Ottawa, Kingston, Ontario consistently ranks as one of the best places to live in Canada. Our team is made up of intelligent, young, dynamic individuals with a wide range of skill sets that collectively are accomplishing great things for the healthcare system and patients. Creativity, initiative, problem-solving skills, a can-do attitude, and great work ethic are hallmarks of our team members.

**Role Overview**:
**Objectives of this Role**:

- Support the president and provide additional support to executive team members as directed, ensuring the accomplishment of company goals and objectives and the smooth functioning of operations
- Refine and maintain internal processes that support high-ranking executives across the organization, coordinating internal and external resources to streamline workflows
- Facilitate communication between employees and internal/external executives, managing various projects and tasks
- Plan and organize work to ensure the fulfillment of senior executives' priorities, achievement of organizational goals, and adherence to best practices

**Responsibilities**:

- Coordinate complex scheduling and calendar management, ensuring the smooth flow of information to senior executives
- Arrange domestic and international travel logistics and activities for senior executives, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of digital filing systems and our contacts database (CRM)
- Maintain strict confidentiality and professionalism in handling all materials
- Organize team communications and plan internal and off-site events

**Education, Experience & Qualifications**:

- Degree or diploma
- Strong writing and editing skills (university level) in English. French language skills an asset.
- 5 or more years of experience
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- An understanding of travel logistics gained through experience traveling domestically and internationally

**Working Conditions**:

- Prolonged periods of sitting and working with a computer monitor and keyboard
- Tight deadlines and rapidly changing priorities
- Regular interaction with internal and external stakeholders
- Occasional travel (overnight) as required

**Hours of Work**:

- Monday to Friday, 8 hours per day, with a schedule established in consultation with the president
- Expected to work from our Kingston office for a minimum of 3 days per week, with the option to work remotely for 2 days
- Minimum weekly work hours: 40, unless otherwise agreed upon
- May be required to work additional hours/days to meet deadlines

**To Apply**:

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