Production Coordinator
2 weeks ago
**ROLE**
**Production & Finance Coordinator**:
- Part-time Continuing Position (20-32 hours per week)_
**OVERVIEW**
If you are organized, detail-oriented, and comfortable working with numbers, then this job will be a perfect fit
This role is all about helping the team work smoothly. The responsibilities fall into two areas: production coordination and finance/admin assistance. You will be responsible to keep our work organized in ClickUp, our project management software, building out project plans, managing schedules, and ensuring all stakeholders are up-to-date on project status. In addition, you will manage our financial administration tasks and other routine tasks that help keep the ship on course.
**JOB DESCRIPTION**
**Production Coordinator**
- Prepare and send project contracts to clients for review and signature, track contract status, and follow up with stakeholders as needed.
- Create and maintain client projects in ClickUp, add project details, and manage external deadlines.
- Monitor task assignments and workload in ClickUp, identifying potential bottlenecks or issues before they impact project timelines.
- Schedule client film productions with clients, interviewees, and other stakeholders based on project timelines and resource availability.
- Attend meetings with clients and production team members, taking detailed notes and action items as needed.
**Finance Coordinator**
- Review transaction details and maintain accurate transaction data.
- Prepare and send client invoices and answer or escalate client billing questions.
- Process received payments, follow up on past due invoices, and maintain a record of bills and invoices received.
- Compile data and prepare monthly reports.
- File payroll in QuickBooks Online, schedule direct deposits, and send bank transfers.
**QUALIFICATIONS**
- Required Experience:_
- Excellent organizational skills.
- Strong interpersonal skills and resourcefulness.
- Technical aptitude; comfortable in the world of computers, software, and the internet.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Comfort with process adherence and documentation.
- Excellent time management skills.
- Basic understanding of accounting principles.
- Ability to work independently and as part of a team.
- Preferred Experience:_
- Familiarity with project management software such as ClickUp or Asana.
- Experience with client-facing roles.
- Associate's or Bachelor's degree in a related field.
- Proficiency in QuickBooks Online or similar accounting software.
**Job Type**: Part-time
Part-time hours: 24-32 per week
**Salary**: $25.00-$32.00 per hour
**Benefits**:
- Flexible schedule
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Abbotsford, BC V2S 3T4: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- admin or coordinating: 1 year (preferred)
Work Location: Hybrid remote in Abbotsford, BC V2S 3T4
Application deadline: 2023-05-24
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