Operations Coordinator

3 weeks ago


Abbotsford, Canada AFD Petroleum Ltd. Full time

**JOB SUMMARY**:
The Operations Coordinator is responsible for a wide variety of duties including, supervising the drivers and warehouse personnel, in addition to more complex functions and services, such as, dispatching, scheduling of couriers, processing of Oil / Lubricant orders for our customers and the loading of trucks with correct products. Other responsibilities will include the handling of all warehousing and distribution functions within the branch. Inventory taking, replenishment and reporting are also a top priority.

**ESSENTIAL FUNCTIONS**:

- Dispatch in and out of town deliveries
- Dispatch loads coming from alternate supply points
- Work with Edmonton dispatch and third-party carriers to insure consistent and efficient fuel supply to the Island.
- Supervise drivers and review driver’s paperwork.
- All paperwork including refinery tickets, F/L and AFD paperwork to be confirmed daily and initialed or signed off kept as a package for billing purposes.
- Perform required reporting of driver’s paperwork.
- Filing paperwork daily.
- Fuel inventory and inventory counts.
- Works with Transport division on truck repair and maintenance functions.
- Schedules repairs and inspections around customer needs and driver schedules.
- Lubricant sales, delivery as needed, inventory and inventory counts.
- Load Lubricants for customers in warehouse.
- Assist in answering phone calls and customer service duties.
- Assist in fuel forecasting and quoting with direction.
- Operate forklift
- Close office at the end of the day.
- Keep work environment clean and safe for you and AFD employees.
- To manage cardlock functions including inventory, reconciliations and repair and maintenance.
- To be on call when requested for afterhours calls and cardlock service.
- General customer relations in all areas.
- Other related duties as required or assigned.

**OTHER KEY SKILLS (or product knowledge)**:

- Experience working with major fuel providers considered an asset
- Management and / or supervisory experience
- Professional written and verbal communication skills

**EXPEREINCE**:
2+ years of direct work experience in a dispatch or administrative capacity

**EDUCATION**:
Post-secondary education considered an asset

High School Diploma required

**SUPERVISORY RESPONSIBILITY**:
Drivers, Office and Retail Staff



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