Accounts Payable Coordinator

3 days ago

Cobourg, Canada Core Molding Technologies Full time

**Summary/Objective**:
Perform the day to day processing of Accounts Payable transactions to ensure that company finances and supporting documentation are maintained in an effective, up to date and accurate manner. Ensure all supporting documentation are accurately maintained and are in strict compliance to CORE’s internal SOX controls. Month end tasks are completed both accurately and in a timely manner.

**Duties and Responsibilities**:

- Daily processing of accounts payable financial transactions
- Matching Vendor invoices with the packing slips \ receiving tickets to ensure goods are received correctly in IQMS.
- Enter vendor invoices in IQMS using the PO numbers provided on the vendor invoices.
- Adherence to company Purchase Order Policy & Procedures including appropriate approvals for invoices that do not have a purchase order.
- Ensure PO’s for CAPEX expenditures include the required information and assigned to the correct GL account
- Ensure all Capital asset expenditures are approved and compared to budget
- Validate and review operating expenses over $2k are not capital in nature, complete monthly CWIP reconciliation and prepare capital project summary including obtaining appropriate approvals for completed projects
- Daily review of positive pay website for cheque exceptions
- Coordinate approval of Temporary Labour worksheet with HR, update reconciliation data based on invoices are submitted and identify accrual (current and past months not billed)
- Monthly reconciliation of prepaid expense GL accounts
- Prepare and deliver bank deposits, collect and sort incoming mail.
- Perform month end routines for AP
- Review of A/P aging reports on weekly basis, compile and submit report to Plant Controller
- Analyze and process expense reports for Management, Sales Team and other employees.
- Reconcile Courier invoices, matching waybills and assigning GL accounts
- Provide support and assistance with customer collections as required
- Reconcile company credit card statements/ enter in IQMS for payment.
- Prepare cheques for mail and file vendor invoices.
- Maintain filing system for Vendor invoices for auditing purposes
- Assist in data collection for our annual SRED claim
- Participate in quarterly/annual financial audit requests
- Completion of assigned month end tasks, account reconciliations and financial analysis, ensuring completeness and accuracy; adhering to month end close schedule
- Strict compliance to SOX rules as applied to position, ensuring internal controls for this role are followed
- Utilizes ERP as required
- Completes all other duties as assigned

**Qualifications**:

- Post secondary degree/diploma in Accounting/Business and/or minimum 2 years experience in an AP role
- Strong excel skills, able to create and use pivot tables, filters and vlookup
- Knowledge of accounts payable and maintaining general ledgers
- Attention to detail and accuracy
- Ability to maintain confidentiality concerning financial and employee files
- Analytical decision making and problem-solving skills

**Competencies**:
**Attention to detail -**Able to focus on and deal with detailed information; accurate, uses systems and procedures to deal with detailed information

**Ethics -**Honest, accountable, maintains confidentiality

**Organizational skills -**Information organized and accessible, maintains efficient work
- space, manages time well

**Analytical thinking -**Able to break problem down into components, reviewing facts, seeking possible causes and possible consequences; refers to variety of sources for data; remains objective without introducing personal bias

**Essential Functions**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Work Environment**:
This job operates in a production manufacturing environment, however this role is located in an office setting.

**Physical Demands**:
**Position Type/Expected Hours of Work**:
This role is primarily M-F working eight hour days.

**Travel**: No

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Cobourg, ON K9A 4L1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts payable: 2 years (preferred)

Work Location: In person

  • Accounts Payable Coordinator

    1 week ago

    Cobourg, Ontario, Canada Core Molding Technologies Full time

    Summary/Objective:Perform the day to day processing of Accounts Payable transactions to ensure that company finances and supporting documentation are maintained in an effective, up to date and accurate manner. Ensure all supporting documentation are accurately maintained and are in strict compliance to CORE's internal SOX controls. Month end tasks are...

  • Accounting Technician

    3 weeks ago

    Cobourg, Canada Part Time CFO Full time

    **Position**: Accounting Coordinator/Accounting Technician **Reporting to**: Financial Analyst **Location**:Cobourg, Ontario **Job Summary**: The Accounting Coordinator/Technician position will perform the day-to-day processing of various accounting and operational transactions to ensure the company finances and supporting documentation are maintained in...

  • Accounting Technician

    1 week ago

    Cobourg, Ontario, Canada Part Time CFO Full time

    Position: Accounting Coordinator/Accounting TechnicianReporting to: Financial AnalystLocation:Cobourg, OntarioJob Summary: The Accounting Coordinator/Technician position will perform the day-to-day processing of various accounting and operational transactions to ensure the company finances and supporting documentation are maintained in an effective,...

  • Accounting Clerk

    2 weeks ago

    Cobourg, Canada Cobourg Mazda Full time

    Answering phones, receivables, payables, inventory management Flexible Language Requirement: - French not required **Experience**: - Bookkeeping: 1 year (preferred) - Accounting: 1 year (required) Work Location: In person

  • Accounting Assistant

    1 week ago

    Cobourg, Canada O'Keefe Accounting Group Full time

    **Accounting Assistant** O’Keefe Accounting Group is seeking an Accounting Assistant O’Keefe Accounting Group CPA PC is seeking an Accounting Assistant capable of managing multiple tasks to join their growing team We are looking to hire an individual who is looking to expand their accounting knowledge and work in a fast-paced environment. This is an...

  • Accounting Assistant

    6 days ago

    Cobourg, Canada O'Keefe Accounting Group Full time

    **Accounting Assistant** O’Keefe Accounting Group is seeking an Accounting Assistant O’Keefe Accounting Group CPA PC is seeking an Accounting Assistant capable of managing multiple tasks to join their growing team We are looking to hire an individual who is looking to expand their accounting knowledge and work in a fast-paced environment. This is an...

  • Accounting Generalist

    2 weeks ago

    Cobourg, Canada Baker Tilly Canada Full time

    **Accounting Generalist** **Cobourg, Ontario, Canada**: Current Opportunities Baker Tilly KDN LLP (BT KDN) Baker Tilly KDN is seeking an inspired and enthusiastic individual to join our team of professionals as an Accounting Generalist. At BT KDN, we ask our people to think beyond the numbers. Exceptional customer service, true business understanding and...

  • Business Administrator

    4 weeks ago

    Cobourg, Canada Horizons of Friendship Full time

    **JOB POSTING** **Job Title: Business Administrator** **Reports to**:Executive Director **Salary**: $22.00/hour - $25.00/hour; commensurate with experience **Employment Terms**:up to 35 hours per week; Probationary period - 6 months; Available to participate in Horizons functions/meetings outside of regular business hours as needed **Location**:...

  • Business Administrator

    1 week ago

    Cobourg, Ontario, Canada Horizons of Friendship Full time

    JOB POSTINGJob Title: Business AdministratorReports to:Executive DirectorSalary: $22.00/hour - $25.00/hour; commensurate with experienceEmployment Terms:up to 35 hours per week; Probationary period - 6 months; Available to participate in Horizons functions/meetings outside of regular business hours as neededLocation: Cobourg, Ontario. (hybrid - remote and on...

  • Office Administrator

    3 weeks ago

    Cobourg, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** We...

  • HR/office Administrator

    1 week ago

    Cobourg, Canada Baxter's Bakery Full time

    **Our Company**: Baxter’s Bakery is a fast growing commercial bakery situated in picturesque Cobourg, Ontario. The Baxter family has been in the bakery business since 2005 and takes pride in creating delicious hand-crafted items. Our mandate is to produce high quality products for the retail and food service industries within Canada and the US with our...

  • Bookkeeper

    3 weeks ago

    Cobourg, Canada Palisade Gardens Retirement Residence Full time

    **Palisade Gardens Retirement Residence** **LOCATION**:240 Chapel St, COBOURG, ONT. **POSITION TITLE**:BOOKKEEPER Reporting to the Senior Accountant at Head Office, the Bookkeeper will be responsible for accounts receivable and payables, payroll, resident accounting, head office reporting/correspondence and other monthly financial reporting. **As a...

  • Bookeeper

    2 weeks ago

    Cobourg, Ontario, Canada Resolution Staffing Inc Full time

    While we welcome all applicants, please note that this job is located in Cobourg. WE WILL PRIORITIZE CANDIDATES WHO RESIDE IN OR NEAR Cobourg Job Summary:Resolution Staffing Inc , has a new opportunity with one of our clients in Cobourg. We are seeking a full time permanent, detail-oriented Bookkeeper to join our clients team. The ideal candidate will be...

  • National Accounts Sales Associate

    2 weeks ago

    Cobourg, Canada Waste Solutions Canada Full time

    **National Accounts - Sales Associate** Waste Solutions is one of the largest independent management companies for waste and recycling services in Canada. For the last five years (2019-2023), we've secured a position on The Globe and Mail's list of the Fastest Growing Companies in Canada. Additionally, we take pride in being certified as a Great Place to...

  • Fundraising Events Coordinator

    2 weeks ago

    Cobourg, Canada Northumberland United Way Full time

    Overview: The Fundraising Events Coordinator is responsible for supervising and overseeing the planning, design, production, promotion, profitability, and overall coordination of the Northumberland United Way events assigned to them. This Coordinator researches and identifies potential donors, and event participants and cultivates these potential donors, and...

  • HR/office Administrator

    1 week ago

    Cobourg, Ontario, Canada Baxter's Bakery Full time

    Our Company:Baxter's Bakery is a fast growing commercial bakery situated in picturesque Cobourg, Ontario.The Baxter family has been in the bakery business since 2005 and takes pride in creating delicious hand-crafted items.Our mandate is to produce high quality products for the retail and food service industries within Canada and the US with our team members...

  • Bookkeeper

    1 week ago

    Cobourg, Canada Comfort Zone Heating and Air Conditioning Inc. Full time

    $25 - $30 / hour **Job Profile**: Comfort Zone Heating and Air Conditioning has been catering to residents in the Cobourg, ON and Northumberland County area for over 15 years. Comfort Zone is looking for a full-time bookkeeper to join a growing and profitable plumbing, heating, and air conditioning contractor with a strong local brand and reputation. In...

  • Fund and Community Development Coordinator

    3 days ago

    Cobourg, Canada Northumberland United Way Full time

    Fund and Community Development Coordinator **Reports To** Executive Director **Summary** The Fund and Community Development Coordinator is responsible for the planning, management and execution of sponsorship and fundraising efforts that achieve annual fund development targets and provides support in developing and implementing communication and...

  • Administrative Assistant

    3 weeks ago

    Cobourg, Canada HRG Canada TRS LP. Full time

    Rosewood Estates Retirement Living, an Independent Living senior community, is seeking a qualified Administrative Assistant. We are proud to offer the highest quality engagement, dining, and health support services, and a team that truly cares for our residents. We are always looking for compassionate, teamwork-oriented professionals to join our team. Every...

  • Jr. Financial Analyst

    3 weeks ago

    Cobourg, Canada Part Time CFO Services Inc. Full time

    **About the Job**: The Junior Financial Analyst position will be responsible for performing the day-to-day processing of various accounting transactions as well as providing support on improvement projects and initiatives to ensure the company’s financial processes, planning, reporting, and analytics are best in class. - Have a passion for looking beyond...