Administrative Assistant Iv

2 weeks ago

Stellarton, Canada Nova Scotia Power Inc. Full time

**Job Title**:
**Administrative Assistant IV**

**Company, Department**: Nova Scotia Power, Regional Operations
**Location**: Stellarton, NS - Hybrid
**Type of Employment**: Regular, Full Time
**Closing Date**: July 14, 2023
**Reference Number**: 11444

At Nova Scotia Power, we’re committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.

As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.

We are proud to live and work in Nova Scotia. It’s why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.

We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.
- We are currently looking for an
**Administrative Assistant **to join our Northeast Regional Operations team in a permanent position. Reporting to the Manager, Northeast Regional Operations, you will be responsible for providing a high level of administrative support to the Northeast Regional Operations team.

**As an Administrative Assistant IV you will**:

- Maintain filing systems and SharePoint sites.
- Create and edit documents, spreadsheets, and presentations.
- Process invoices for payment and update payroll, as well as process expense reports.
- Ensure all expenditures are allocated to correct financial accounts and assist with financial reporting and variance analysis as required.
- Support storm restoration efforts outside of regular business hours, primarily as logistics lead.
- Coordinate training for the territory, including arranging for training and tracking attendance, certificate, and expiry dates.
- Maintain and publish employee standby lists on a weekly basis.
- Establish and maintain safety education training records for the region.
- Travel through the region for meetings and storm response as required.

You will be responsible for personal safety and that of co-workers by observing and ensuring compliance with all Occupational Health and Safety Rules and Regulations.

***
**What skills will make you successful?**

You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:

- Minimum of Grade XII education, a recognized Office Administration and/or Business Certificate (or equivalent) and a minimum of three (3) years of experience.
- Nova Scotia Class 5 driver’s license.
- Detailed-oriented individual, working to a high standard with good judgement and the ability to work with confidentiality.
- Excellent organizational, multi-tasking, and communication skills are required.
- You are a team player and possess strong interpersonal skills and can work with independence. You are a self-starter.
- Work well under pressure and able to adapt to change.

At Nova Scotia Power, everyone is a leader in their own right. Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees. As the successful individual in this role you endeavor to speak up on health, safety and the environment; take ownership and act with integrity; and build strong, collaborative relationships.

**Why join our team?**
- **Flexibility**: Hybrid work model with flexible remote workdays.
- **Health & Wellbeing**: A comprehensive benefits plan, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- **Grow Your Career**: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- **Community Engagement & Care**:Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.
- **Competitive Compensation**: A comprehensive benefits plan, short-term incentive plans and a Defined Contribution Pension Plan.

**Diversity, Equity, and Inclusion at Nova Scotia**

As part of our commitment to health and safety, we continue to closely monitor and adjust our pandemic response as needed based on public health guidance, current epidemiology, and considerations regarding business continuity. At this time the Emera Vaccine Policy, which outlines the requirement for all Nova Scotia Power employees to be fully vaccinated for

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