HR Coordinator
7 days ago
**Position Summary**
The HR Coordinator is responsible for providing support for key HR processes. Some of the roles' priorities are administrative in nature, while others will be more short and medium-term project in nature. This position is an excellent developmental opportunity, offering a breadth of exposure in a Corporate Head Office and Manufacturing environment, for someone who aspires to pursue a career in HR.
**Duties**:
- HR transactions, process and project support_
- Takes care of administrative items associated with employee transactions - prepares draft offer letters, initiates background and reference checks, administers leaves of absence, processes new hire details into HRIS and payroll, submits offboarding requests, and other HR information updates as needed.
- Coordinates with new employees and hiring managers to ensure a smooth onboarding/offboarding process and positive employee experience.
- Prepares and/or proofs documents, letters, employee communications and internal announcements.
- Generates monthly and ad-hoc reports as needed, often integrating data from several sources.
- Maintains employee electronic files and hardcopy files. Maintains document management structure and ensures ongoing organization of documentation.
- Provides support to ongoing and new HR projects/initiatives as needed.
- Takes a continuous improvement perspective on routine and non-routine tasks - looks for better/more efficient ways to accomplish the work.
- Recruitment admin. and delivery support _
- Prepares and submits job requisitions, and ensures job postings meet external brand standards. Posts jobs using HRIS as well as third party tools and services.
- Monitors the accessibility inbox for requests that may require action under legislation.
- Coordinates new hire orientation(s) for new employees as needed.
- Provides support by participating in phone and virtual/in-person interviews
- Participates in HR initiatives such as Mental Health Committee and/or Diversity Equity & Inclusion Committee.
- Provides support for and participates in the delivery of company/team events as needed.
- Provides backup or coverage for HR team in expertise areas as needed.
- Provides support in HR expertise area projects/initiatives.
- Provides support in receiving and allocating invoices and works with AP to ensure correct processing.
**Qualifications**
- 1-3 years of previous experience working in an HR department is preferred (co-op/internship experience accepted).
- Degree or Diploma in Human Resources Management or related field.
- Sound knowledge of human resources management fundamentals, principles and concepts.
- Administration experience is required.
- Experience with HRIS/ATS/Payroll Systems an asset.
- Knowledge of SharePoint, Adobe, Microsoft Office Suite including intermediate Excel skills.
- Comfort with technology and ability to learn new platforms and tools quickly.
- Strong verbal and written communication skills.
- High integrity with the ability to deal with confidential, sensitive information with a high degree of professionalism.
**What Shawcor Offers**
- We understand times have changed and so have we. Shawcor offers flexible work arrangements (where possible) to suit your needs
- We recognize your efforts in personalized and meaningful ways such as: Competitive salary, Incentive pay, Medical benefits, Retirement savings plan, Paid vacation days, Education Assistance Program and confidential access to our Employee and Family Assistance Program (EFAP)
- Participation in Service Milestone Awards and ongoing recognition opportunities
- Access to Mental Health support resources such as our personalized Mental Health and Wellness platform offered through Headversity
- Employees are provided with personalized opportunities to support interests and career development (including Global Career and travel opportunities)
- Commitment to continuously promote a diverse, inclusive and accessible workplace environment
- Challenging and rewarding opportunities supported by training initiatives
- We value ESG at Shawcor through company events, including volunteering opportunities for employees, social gatherings, community engagement opportunities and team building exercises
- At Shawcor, safety comes first We go the extra mile to ensure our employees are safe and healthy
- We’re working to create a better world. Join us
**Job Types**: Full-time, Permanent
**Salary**: $45,000.00-$55,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home
Schedule:
- Monday to Friday
Application question(s):
- Are you legally authorized to work in Canada?
- What are your salary expectations?
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