Bilingual Executive Assistant

5 months ago

Toronto, Canada Zurich Insurance Full time

The Opportunity- Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada.- If you have experience as a Bilingual Executive Assistant and are looking for a new challenge, we would love to hear from you.- Zurich Canada is currently looking for an Executive Assistant to join our Toronto office. In this role, you will provide high-level administrative support to the Chief Executive Officer (CEO) of Zurich Canada. You will be responsible for managing the CEO's schedule, coordinating meetings and travel arrangements, handling confidential information, and assisting in various administrative tasks to ensure the smooth functioning of the CEO's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work independently.- This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters.- This is a hybrid work opportunity.- What you will do- Be the central point of contact for the CEO of Zurich Canada.
- Provide all required administrative support and to track and monitor all decisions and actions taken.
- Efficiently manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and conferences. Coordinate with internal and external stakeholders to ensure timely and effective scheduling.
- Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing meeting materials. Ensure all necessary resources and equipment are available for meetings.
- Plan and coordinate domestic and international travel itineraries for the CEO. Arrange flights, accommodations, transportation, and other logistics as required. Anticipate and resolve any travel-related issues or conflicts.
- Coordinate and manage all budgetary & related activity for the Office to include budget submissions, reforecasts and ongoing monitoring of expense reports.
- Work closely with the Communications team on all aspects of communications activity for the CEO from regular and ad-hoc briefings through to conference management.
- Take responsibility for ad-hoc projects and initiatives on behalf of the CEO as appropriate.
- Maintain strict confidentiality in all matters.
- Business Travel, as required
- Extended Hours during Peak Periods, as required
- Regular Predictable Attendance
- Visibility in the Office, as required
- What you bring to the table**Job Qualifications**
- Bachelor's Degree/College Diploma and 10 or more years of experience in an administrative support role
- Bilingual proficiency in French and English

**Preferred Qualifications**:

- Proven experience as an Executive Assistant or similar role supporting C-level executives
- Prior experience working in a multinational organization
- Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and accuracy.
- Ability to work independently, take initiative, and anticipate the needs of the CEO.
- Flexibility and adaptability to changing priorities and demands.
- Professional demeanor and the ability to interact with individuals at all levels of the organization.
- Our Culture- At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DIEB). We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work. Our DIEB initiatives are creating an environment where everyone feels welcome.
- We have a collaborative culture where diversity of thought is valued. We value your input and strive to give our employees the tools they need to make an impact.
- We care about our employees’ well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package.
- We understand how important it is to rest, recharge and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that.
- We also understand that employees require time off for personal reasons. Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health. Zurich employees receive four personal days per year to be used at their discretion.
- We are committed to continuous improvement, and offer access to a comprehensive range of training and development opportunities.
- We care about our communities. Our communities are where our customers, people, and sharehold

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