Executive Assistant

3 months ago

Toronto, Canada Spring Living Full time

**THE ROLE**

FUNCTIONAL AREA: Administrative support to the Leadership Team
REPORTS TO: CEO
**HYBRID ROLE**

**JOB OVERVIEW**

Spring Living Retirement Communities was established in 2021 and is one of Canada’s fastest growing companies (Globe and Mail, Sept 2024), currently owns and operates 22 retirement residences in Ontario and Quebec with a management team and office that manages the Quebec residences under the Horizon senior living brand.

Spring Living is seeking a motivated, experienced Executive Assistant to provide a full range of bilingual administrative support to the leadership team. The Executive Assistant must thrive in a fast-paced work environment, managing multiple activities daily, liaising with numerous stakeholders.

**ROLES AND RESPONSIBIITIES**

**Executive Support**
- Provide executive administrative support to the CEO including scheduling, managing travel, preparing presentations, managing meetings, agendas, itineraries
- Provides support for the company social media strategy working with the sales and marketing team
- Utilizes and adapts current tools and methods including AI to streamline business practices including document management, meetings, action plans, business plans, communications, etc.
- Triage all external requests and inquiries from the hot line, website and other sources
- Provide administrative support to the senior leadership team as required including travel arrangements
- Maintain the Spring Living corporate calendar and the associated records/documentation and actions
- Provide support and for coordination of the annual, quarterly and weekly meeting schedule
- Prepare and coordinate meeting materials including power point presentations, excel documents and coordination and documentation action plans and milestones
- Develop and maintain an online document management and version control method for efficient filing system to ensure reports,
- Maintain current programs and provide admin support to regulatory requirements (licenses, policies, education programs, etc.)
- Drafts correspondence for key stakeholders
- Maintain stakeholder contact data base
- Communicate effectively verbally and in writing; and coordinate various aspects of internal and external communications
- Translate documents, presentations, etc.
- Other duties as assigned by the CEO

**Financial Administration**
- Prepare and maintain the budget for the administrative offices of Spring Living, support for expense claim preparation, credit card payments, reconciliation of financial transactions with expense account
- Investigate, follow-up and approve expense claims of behalf of the Executive in a timely manner.

**KEY ATTRIBUTES FOR SUCCESS**
- Ability to deal with highly sensitive, confidential information and situations in a professional and discreet manner
- Proven ability in dealing with complex, sensitive and confidential matters
- Strong problem-solving skills with the ability to independently identify and implement innovative solutions.
- Must be proactive in addressing challenges and continuously seeking more effective methods with mínimal supervision.
- Impeccable time management skills

**QUALIFICATIONS AND EDUCATION**
- Must be bilingual fluent in French and English
- 3+ years in an administrative support role supporting C- Level executives
- Post-Secondary education in a related field.
- Advanced Word, PowerPoint and Outlook skills.
- Intermediate to advanced Excel skills
- Strong social media skills
- Exceptional written and verbal communication skills
- Attention to detail and time management skills
- Strong teamwork and collaborative skills

In accordance with Spring Living’s duty to protect the health and safety of team members and residents, all team members are requested to be fully vaccinated by the Canadian approved COVID-19 vaccine prior to the start of their first shift. Proof of vaccination is required.

Statement of Commitment
- Spring Living is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under Ontario’s accessibility laws.

Added to careers SL is committed to fair and accessible employment practices. If you require accommodation (including but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let us know.

**Job Types**: Full-time, Permanent

Pay: From $60,000.00 per year

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Language**:

- English an

  • Executive Assistant

    6 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    6 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Office Administrative Assistant

    3 months ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    6 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    7 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    2 days ago

    Toronto, Canada NorthOne Full time

    **We're the banking app that believes in small businesses.** Our company is looking for high performing builders to join our growing team as we enter our next phase of expansion. We are a San Francisco, New York, Portland, Toronto and remote-friendly based, venture-backed startup at the heart of the FinTech movement that is shaping the way financial...

  • Executive Assistant

    6 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    9 hours ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (on-site)Job Type: PermanentSalary: $100,000 + bonusOur client, in investment management is seeking a proactive and professional Executive Assistant to support multiple senior leaders within the organization. This role offers a unique opportunity for an ambitious individual to establish a long-term...

  • Executive Assistant

    6 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    2 days ago

    Toronto, Canada OTT Financial Group Full time

    OTT Financial Group is the parent organization of a group of financial services and investment companies. OTT Properties & Development Group, a member company of OTT Financial Group, is tasked with planning and developing OTT's vast land reserves in Ontario into hospitality, commercial, residential, and industrial properties. We are ambitious,...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    7 months ago

    Toronto, Canada Mattr Full time

    Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide. Shawflex is the Market Leader and a Trusted Brand in the Electrical Infrastructure industry with a wide variety of wire and cable...

  • Executive Assistant

    1 month ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Hybrid, 3x/week On-site) Job Type: Permanent Salary: $70,000 to $80,000 per year Join a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support...

  • Executive Assistant

    7 months ago

    Toronto, Canada Canada Life Assurance Company Full time

    Executive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...

  • Executive Assistant

    6 months ago

    Toronto, Canada Informal Systems Full time

    **Executive Assistant** Full Time Canada, USA, Remote **About Informal** We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future. Informal is structured with five business units which include: - Cosmos Hub: A core developer of the Cosmos Hub...