Administrative Assistant

2 weeks ago

Toronto, Canada iA Groupe financier iA Financial Group Full time

Permanent, full-time / On-site / Toronto / Bilingual - English and French_

Are you proactive, organized and have a sense of service at the heart of your priorities? Would you like to be part of a team where performance is at the heart of everything we do?

iA Gestion de Placements has a position for you. We are looking for an Administrative Assistant to support our Investment Operations, Compliance, Risk Management and Middle Office teams. In addition to acting as a resource person to these teams, you will be responsible for:

- Act as a central point of contact for the needs of employees on site in Toronto, in order to enhance the current corporate offering.
- Manage the welcome and integration of team members on their first arrival in Toronto (office visits, lunch arrangements, etc.).
- Help coordinate and organize meetings, lunches, food deliveries, events and conferences for teams on site in Toronto.
- Ensure the planning and reservation of rooms for certain meetings
- Ensure the quality of certain documents - Word, Excel, Powerpoint, etc.
- Produce reports or set up report templates
- Liaise with internal teams to plan meetings
- Support other investment teams as required
- Be proactive and meticulous, enjoy taking care of people.
- We're looking for a friendly, professional on-site coordinator to help us with various tasks.
- He/she is responsible for receiving and dispatching parcels, coordinating dinners and meetings on site, and is our "eye on the ground" for IT issues and facilities management (e.g. if there are problems with coffee or other machines, a lack of chairs, a concern with a room, etc.).
- Provide administrative support to other executive and administrative assistants, such as helping with expense accounts they have, booking travel and managing access requests for employees who don't have an assigned administrative assistant (e.g., under VPs), as well as helping to maintain team distribution lists and administrative documents related to team management as needed.
- Be able to be flexible, even during lunch hours, if an event, dinner or customers are on site.

**WHAT WE'RE LOOKING FOR**
- Degree in office technology or equivalent experience. Undergraduate degree an asset.
- At least five (5) years experience as an administrative or executive assistant.
- Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools and willingness to learn new technologies
- **Good English and French language skills, both oral and written, due to frequent interaction with English and French-speaking colleagues and customers across Canada**:

- You're known for your integrity, sense of responsibility and attention to detail? Do you know how to juggle priorities, and is your adaptability one of your greatest strengths? This position is for you.

**Company Overview**:
**About**:
iA Financial Group is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

**Our commitment to Diversity and Inclusion**:
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us here. Someone from our team will be happy to assist you.

  • Administrative Assistant

    2 months ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    2 months ago

    Toronto, Canada Dr Irving Isakow and Associates Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    4 weeks ago

    toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done wit

  • Administrative Assistant

    2 months ago

    Toronto, Canada Sprucegrove Investment Management Ltd Full time

    **ADMINISTRATIVE ASSISTANT (18 MONTH CONTRACT)** Sprucegrove Investment Management Ltd. is a Toronto - based investment management firm with a value style, specializing in Global equities for institutional clients. At Sprucegrove, we are an inclusive and diverse team; committed to supporting our employees and helping our clients succeed! The Administrative...

  • Administrative Assistant

    2 weeks ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    7 days ago

    Toronto, Ontario, Canada TM8 Full time

    Role Description: This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done with efficiency

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    2 weeks ago

    Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...

  • Administrative Assistant

    1 week ago

    Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...

  • Administrative Assistant

    2 months ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    2 weeks ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    2 months ago

    Toronto, Canada SMART Local 285 Full time

    '''Duties''' We are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth functioning of our organization. **Responsibilities**: - Perform data...

  • Administrative Assistant

    6 days ago

    Toronto, Ontario, Canada Vector Institute Full time

    JOB DESCRIPTIONAdministrative Assistant***The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO's Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing administrative...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...

  • Administrative Assistant

    6 days ago

    Toronto, Ontario, Canada Cecil Community Centre Full time

    Cecil Community Centre is a not-for-profit, multi-service neighbourhood centre that offers a broad range of recreational, educational, social, cultural, and capacity-building programs to area residents. For over 40 years, the Centre has played a vital role in the lives of community members of all ages. Our centre provides programs and services for children,...

  • Administrative Assistant

    1 month ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    1 month ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    1 month ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...