Internal Operations Coordinator

4 months ago

Mississauga, Canada Service Plus Aquatics Inc Full time

Service Plus Aquatics Inc. is a rapidly-expanding, progressive corporation, devoted to providing exceptional service to the commercial recreational aquatic industry. Established in 1989, we are known for our leadership in design/build services, restoration and repair, and facility management, specializing in LEED design. Dedication, on-going training and a truly dynamic TEAM, combine to make this company an industry leader._

**60% - Internal Operations / 20% - Payroll/Deposits / 20% Human Resources**

In the **Internal Operations Coordinator **role, you will be expected to support the following duties as required,
- Payroll Administration/Deposits
- Supporting the Human Resources & Operations Department Manager with payroll submission, payroll deductions, reports, and backup package
- Complete the daily mail and deposits as applicable, and provide related daily report.
- Vehicle/Fleet Management
- Maintenance, repairs, insurance, licensing, purchasing, financing, GPS, KM monitoring, Fleet supplies, tracking, pricing, 407 ETR tracking and invoicing, preventative maintenance, procurement, etc.
- Company Telephone and Cell Phone Maintenance
- Initialization/Coordination/Repair/Purchase/Training
- Tool Management
- Reporting system/tracking/repair/allocation/preventative maintenance, financing.
- Procurement and Management of Disposables (i.e. office supplies, safety supplies, inventory/stock, etc.) & utilities
- Back-up support for in-house Training of new Employees
- WHIMIS, TDG, and new Employee Orientation and Benefits
- Human Resources direct support and collaboration
- Back-up support to the Human Resources & Operations Department Manager, with WSIB claims, HRDC coordination, Recruitment, Company Benefits, affiliated Trade Schools/Grad Programs, coop placements, etc.
- Primary liaison in governing cost-effective partnerships and contract agreements with corporate vendors, when related to Internal Operations
- Security system maintenance, and overall building security/safety and emergency contact support.
- Back-up for Sage inventory, contact for IT consultants, set-up, troubleshooting, managing passwords and Sage access
- Internal/General Operations
- Administration of Company’s infrastructure
- Reception (monitor main switchboard, and transfer calls to appropriate departments)
- Order office supplies, while maintaining/organizing the supplies room
- Hilti On Track user set-up and maintenance. First line of support and troubleshooting. Or other associated asset tracking system.
- mJobTime or other payroll system; master administrator responsible for user set-up and maintenance. First line of support and troubleshooting
- Oversee any and all office building-related projects (managing office restructuring, acquiring building/restructuring permits, office relocations, offsite storage facilities, lease hold improvements, etc.)
- Miscellaneous tasks as requested by the Human Resources & Operations Department Manager, and the Management Team at large.

Position Summary - Internal Operations Initiatives
- Weekly meetings with the Human Resources & Operations Department Manager & associated minutes.
- Provide a detailed completed and ‘in progress’ tasks, alongside prospective strategies and associated timelines (a generalized ‘housekeeping’ list, covering off all internal operations and human resource-based projects) to the Human Resources & Operations Department Manager, cc’ing the CEO at the end of each week
- Contribute to short and long-term organizational planning and strategy as a member of the internal operations and human resources team
- Assist with fiscal ‘year-end’ operations, as requested by the President & CEO
- Procedures; Corporate procedures
- Year-end & season end administration
- Seasonal activities
- Annual activities including annual bidding of operations suppliers including: insurance, benefits, operational expenses, IT expenses and fleet expenses as corporate bids; regularly taking suppliers out to market.
- IT systems admin & ops.
- Other day-to-day duties and projects, as assigned by the President & CEO

Position Summary - Human Resources Initiatives
- Post job ads, schedule/conduct interviews, perform reference checks, draft ‘offer of employment’ contracts, as requested
- Process and file all new hire paperwork - Initiating and completing newly hired employee HR files, affixed with associated name tabs and employee-related inserts, that have been 100% completed with all necessary information
- Back-up support to the Human Resources & Operations Department Manager, for all new hire strategies/initiatives (i.e. attend job fairs, trade shows, etc.)
- Assist in the maintenance of records of employee personal information
- Leads information sessions to train/educate employees on any and all new policies and procedures
- Keeps apprised of Provincial and Federal regulations and guidelines for employee compensation, communicating any and all information to the Vice President

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