Advisor, Research, Administrative Services and

1 month ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**: Advisor, Research, Administrative Services and Special Projects
**DEPARTMENT**: Office of the CAO
**POSTING NUMBER**: 106442
**NUMBER OF POSITIONS**: 1
**JOB STATUS & DURATION**: Full Time Permanent
**HOURS OF WORK**: 35
**LOCATION**: Hybrid Model*- when working onsite, you will report to the location of City Hall, West Tower
**SALARY GRADE**: 6
**HIRING SALARY RANGE**: $97,593 - $109,792 per annum
**MAXIMUM OF SALARY RANGE**: $121,991 per annum

**JOB TYPE**: Management and Administration
**POSTING DATE**: November 15, 2024
**CLOSING DATE**: November 29, 2024

**AREA OF RESPONSIBILITY**:
Reporting to the Director of Internal Audit, this position provides expertise in research and report writing, administrative support, customer service, and project management, relating to highly sensitive matters to maintain a smooth and efficient operation of the Internal Audit function in a fast-paced environment. The incumbent will maintain confidentiality based on the requirement to access, review, and distribute sensitive divisional and organizational communication, materials and records. This will include being responsible for leading a project from its inception to execution, including developing and managing key business initiatives. This is accomplished by translating divisional and corporate initiatives into project plans; continuous and effective research; creating, leading and supporting project teams; collaborating with stakeholders; reporting to committees and preparing recommendations for the Director, Internal Audit. Liaising with all City of Brampton staff and City Councilors / Audit Committee members, this position requires excellent communication (written and verbal) and interpersonal skills, attention to details, customer service, political acumen, sound judgment, and independence to meet corporate service standards, best practices, policies, and guidelines.

**KEY ACCOUNTABILITIES**
As part of the Internal Audit team, this role will be accountable to:
o Draft research report benchmarking audit practices and staff reports to the Audit Committee on various internal audit initiatives.
- Anticipate and identify emerging issues and challenges to enable informed decision-making.
- Identify and execute actions to ensure projects achieve the corporate objectives.
- Proactively research key priorities to ensure project initiatives gain stakeholder support and commitment.

o Identify and facilitate resolution of issues related to project development, progress and implementation. Analyze and present the status to the Internal Audit Director and project teams.
- Identify, build, and foster internal and external relationships for project implementation and success outcomes. Provide consultative support to corporate committees and lead cross-functional corporate work teams for shared corporate initiatives.
- Provide strategic support, critical analysis, guidance and advice to the leadership team.
- Troubleshoot matters of importance to the Director (and the Internal Audit Team) and provide solutions and recommendations while exercising judgment that is politically sensitive and confidential in nature.
- Represent and promote the Internal Audit Division.

**1. RESEARCH, COMMUNICATION, REPORT WRITING**
- Conduct in-depth policy development research and benchmark exercises on audit practices and special projects. Draft high-quality reports/briefing notes as needed.
- Monitor and draft Internal Audit’s KPIs and Service Plans/Service Cards.
- Draft the annual and quarterly update reports on activities related to the Management Action Plans, the Ethics Hotline, Audit Work Plans, and other Internal Audit activities.
- Lead and coordinate post-engagement surveys and related follow-up activities.
- With the Director, prepare the Office of Internal Audit Year-End Report, quarterly MAP, Ethics Hotline reports, and Audit Plan Updates for Audit Committee.
- Manage all special projects: Internal Audit Procedures Manual, Audit Committee Reference Manual, and Director’s presentations with the support and guidance from the Senior Advisor, Audit Communications.

**2. LIAISE AND PROVIDE SUPPORT TO THE AUDIT COMMITTEE MEETINGS**
- Liaise with necessary parties to ensure the smooth scheduling and operations of the Quarterly Audit Committee meetings.
- Review, prepare, and distribute sensitive communication, materials and records.
- Review and eScribe all reports intended for the Audit Committee meetings.
- Monitor Committee meetings and City Council meetings to track and address requests/follow-up items relating to audit reports issued by or intended for the Internal Audit.
- Coordinate the preparation of Audit Committee presentation materials.

**3. OPERATION SUPPORT**
- Ensure divisional compliance with City policies and directives.
- Monitor allegations received through the City’s Ethics Hotline and coordinate and document responses while maintaining confidentiality.
- Oversee the Management

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