Assistant, Researcher Support

3 months ago

Brampton, Canada Algoma University Full time

_Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._

**Job Title: Assistant, Researcher Support**
- Staff Bargaining Unit_

**Position Status**:Permanent, Full-time, (35 Hours/ Week)
- OSSTF_

**Department**:Office of Research and Innovation

**Supervision Received**:Manager, Academic and Research

**Supervision Exercised**:Student Assistants and Interns

**Location**:Sault Ste. Marie or Brampton

**Number of Positions**:1

**PRIMARY FUNCTIONS**:

- Researcher Support 70%
- General Administration & Events 20%
- Other Duties10%

**TOTAL 100%**

The Office of Research and Innovation supports the research and innovation infrastructure of the University, ensuring the successful implementation of the Research Strategic Plan. Faculty and students lead a range of high-impact research projects that are aimed at improving communities, creating outstanding learning experiences for students, and contributing essential understanding of the world around us. The Administrator supports Researchers with the day-to-day operational administrative needs related to active external research grants and programs.

**RESPONSIBILITIES**

**Researcher Administrative Support (70%)**
- Serve as a point of contact for Researchers with external grants, for administrative support.
- Liaise with Researchers and Research Outreach Officer to update current university research for the Research web page and the Research Office’s database.
- Ensure Researchers comply with the University and granting agency’s policies concerning spending.
- Process financial claims including, but not limited to; purchase orders, travel claims, invoicing, and service contracts
- Organize all travel arrangements, conference registrations, itineraries, travel documents and authorizations for research-related travel
- Organize and reconcile researcher credit card statements every month
- Develop and maintain a robust record-keeping system, adhering to access and sharing policies and restrictions
- Liaise with People and Culture to post student research assistant advertisements and develop employment contracts
- Assist Researchers with the organization of annual reporting and various timelines
- Assist Researchers with the dissemination of research-related activities
- Develop and maintain individual researcher websites as requested using sites such as Squarespace or Wix
- Schedule regular meetings with researchers to maintain a high level of support

**General Administration & Events (20%)**
- Provide support to the Research Officer and Research Outreach Officer in day-to-day operations
- Assist the Research officer and Research Outreach Officer with the planning, coordination and execution of department events.

**Other Duties (10%)**
- Other duties as assigned

**WORKING CONDITIONS**:
**Physical Effort**
- Minimal: _Extended periods of sitting and working at a desk with a computer; some mobility required for meeting and event coordination and execution

**Physical Environment**
- Minimal_: General office environment. Minimal exposure to unpleasant/disagreeable conditions.

**Sensory Attention**
- Moderate: _Moderate need for detailed/precise work to be completed while accommodating regular interruptions in an administrative environment

**Mental Stress**
- Moderate_: Moderate mental stress; regular office hours with occasional variation due to events, and occasional pressure due to deadlines.

**MINIMUM QUALIFICATIONS**
- Minimum one (1) year experience working in an office administration role and an undergraduate degree are required; or an equivalent combination of education and experience is required.
- Experience in a post-secondary or research environment is an asset
- Excellent written communication skills and interpersonal skills with the ability to represent the university professionally in interactions [with internal stakeholders and/or external communities]
- Excellent administrative and organizational skills with the demonstrated ability to take initiative and prioritize work in a high-volume office
- Ability to work in a team environment
- Ability to work independently
- Understanding of and ability to uphold strict confidential regulations as per university policy
- Ability to multitask and work under pressure in a dynamic environment
- Be able to work effectively with

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