Facilities Associate

7 months ago

Mississauga, Canada Abbott Laboratories Full time

**ABOUT ABBOTT**

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

WORKING AT ABBOTT

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

- Career development with an international company where you can grow the career you dream of.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

**THE OPPORTUNITY**

Reporting to the CAFA Area Manager, this position works out of our Mississauga location.

**WHAT YOU’LL DO**
- Assist the Facilities Manager in all aspects of project implementation as needed;
- Support the Facilities Manager with external contracts as needed;
- Provide administrative support to the Facilities Manager;
- Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments;
- Coordinate all Facilities activities, work direction, and support systemsl
- Supervise and train receptionist, facilities employees and contractors as needed;
- Act as backfill for receptionist when required;
- Independently maintain and update administrative policies and processes;
- Manage all work requests, assigning work orders, and providing the overall system administration;
- Manage building and equipment maintenance schedules;
- Respond to urgent maintenance calls;
- In conjunction with landlord, prepare for emergencies by creating building evacuation and other action plans;
- Manage equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies;
- Liaise with vendors and suppliers on behalf of Facilities Manager;
- Supervise cleaning crews and maintenance workers;
- Document processes and keeping maintenance records;
- Monitor maintenance budget spending;
- Plan, organize, coordinate, and direct special events;
- Determine staffing needs for special events. Authorize or secure additional staff as required;
- Oversee and manages the employee access cards (new hires, termination, temp. cards, building maintenance cards, etc.);
- Oversee and manages the security cameras.

**REQUIRED QUALIFICATIONS**
- College degree (three years typically) in Business Administration, Management, or Building Engineering;
- 3-5 years of experience in a similar role;
- 3-5 years in facilities management /administration or in operations;
- Strong understanding of financial budgets;
- Experience working with facilities/project software (i.e., Maximo) or other facilities software platforms;
- Experience working with basic computer software like MS Office (Word, Excel and PowerPoint) as well as Internet;
- Travel required 30% of the time.

**PREFERRED QUALIFICATIONS**
- French (spoken and written)

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

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