HR Assistant
2 months ago
**Job Overview**
HR assistant performs confidential, secretarial and clerical responsibilities at the human resources department necessary for efficient and effective assistance of HR manager in performing their duties and responsibilities.
**Duties and Responsibilities**
- To be the internal communication system between HR department and staff
- Attends to onboarding and offboarding of staff
- Checks necessary documents and checklists, and follows the hiring process of applicants
- Attends to job posting and opening positions for any new hiring
- Attends to staff layoff and termination process
- Prepares certificate of employment of staff for the signature of HR manager
- Assist in updating the MCFD Hub and SRAT
- Files and tracks all Employees’ credentials, criminal record checks, etc.
- Keep Employees’ files updated and all the necessary documents are submitted and filed
- Make note and file all vacation requests including annual, special, and maternity leaves
- Assists staff in troubleshooting of scheduling barriers or concerns, with authorization from Human Resource Manager
- Follows direction from HR Manager and arrange appointment for the day
- Record messages and take notes of calls for HR
- Keep record of meetings regarding HR concerns and advising HR manager regarding upcoming commitment
- Collect and Track Data and record of staff turnover and new hires
- Constant update of Templates in Binders and all LMSCL Forms and documents
- Typing and designs of working templates and helps store in internal computer system
- Fulfills other tasks relevant to the job description that are not listed above but assigned by the Human Resources Manager
**Education and Experience**
- College diploma or higher
- Two years prior administrative experience in a client service-oriented environment, requiring a high degree of confidentiality is necessary
- Previous administrative and/or clerical experience in the social services sector is an asset
- Strong interpersonal skills including tact and diplomacy
- Strong verbal and written communication skills
- Solid analytical skills to input and format data within database
- Strong organizational skills to coordinate multiple tasks and projects
**Skills**
- Statistical analysis skills
- MS-Office (MS-Word & MS-Excel)
- Google Docs and Google Sheets
- Adobe Pro
- Advocacy skills
- Physical ability to carry out the duties of the position
- Ability to work effectively in a team and in collaboration with others
- Ability to communicate effectively, both verbally and in writing
**Pay Rate**
- Rate is $25.00-$27.00 per hour after the probation, depending on the experience. Probation is 3 months and the rate is $2 less
**Benefits**
Competitive Heath benefit. Will be provided after successfully passing the probationary period (3 months). Includes:
- Extended Health
- Dental Care
- Vision Care
- Long Term Disability
- Life Insurance
- RRSP (1.5% of salary-no matching is required)
**Work Schedule**
- 40 hours per week (Full time) Mon-Fri
**Other Information**
- This position is non-union
- We don't accept international students for this position
Pay: $25.00-$27.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- Do you currently live in the greater Vancouver area?
- What is your status in Canada (Citizen, PR, Work permit)?
- Previous experience in being part of the HR or administration team in social services sector?
**Education**:
- DCS / DEC (preferred)
**Experience**:
- administrative and clerical: 2 years (preferred)
**Language**:
- English fluently (both verbal and written) (required)
Work Location: In person
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