Office Administrator
2 weeks ago
Have you ever considered a career with a Crown Agency where you can draw on your administrative talents and feel good about the work you do?
The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded, free service responsible for the client-centric administration of child and spousal maintenance services for British Columbians, offering supports that strengthen families, so that they may achieve their full potential and secure the best possible future for their children.
The BCFMA is actively seeking an innovative, proactive and solution oriented Office Administrator to join our team for a temporary position in our Burnaby office. This position is expected to last six months however, it may be extended based on operational needs.
**What can I expect as an Office Administrator?**
The Office Administrator is responsible for supporting the management and staff with administration functions including facilities, asset management, employee record keeping and information management. The role requires excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment.
Each day will bring new challenges and achievements and you can expect this role to include some combination of the following:
- Maintaining current and thorough knowledge of collective bargaining agreements, BCFMA policies, procedures and case management system to successfully perform administrative responsibilities and support management and other office components.
- Administering aspects of personnel functions including maintaining union and excluded employee personnel files, benefits administration and processing of time and leave management requests (e.g. timesheets, vacation requests, leaves of absence and short and long term disability claims).
- Maintaining day to day operation of the physical office; purchasing, maintaining/disposing/tracking of office assets and furnishings, ensuring adequate inventory of office supplies and administering archival process for closed files including file preparation and arranging off-site storage.
- Reviewing, approving and performing administrative financial responsibilities including approval and reconciliation of petty cash, cheque safe keeping, credit card purchases and vendor payments
- Preparing and reviewing reports as required including seniority, union business, salary increments and leave entitlement
- Supporting health and safety procedures in accordance with legislative requirements as an active employer member of the health and safety committee.
- Organizing travel arrangements for managers and other staff as required.
**What education and experience will you need to be successful?**
- A high school diploma; post-secondary education or studies including courses in office administration or a related field would be considered an asset.
- A minimum of three years of related experience working in a position that combines administrative work along with public contact and/or significant interactions with others would be an asset.
- Competency in handling confidential and sensitive information with discretion.
- Strong organization and communication skills with the ability to work efficiently and meet deadlines in a timely manner.
- Strong MS Office skills, keyboarding proficiency and mathematical aptitude.
The starting salary for this position is $50,000 per year which will be prorated based on the length of the temporary position. Please note this position is excluded from union membership. An eligibility list may be established to fill future temporary and permanent vacancies.
We are committed to promoting equity, anti-racism and multi-culturalism, addressing social and health issues such as mental health and poverty, and providing services that make communities safer. We strive for lasting and meaningful reconciliation through Indigenous-specific community recognition, outreach, and relationship building efforts.
-
Medical Office Assistant
4 weeks ago
Burnaby, Canada The Allergy Office Full timeJob Overview: **Responsibilities**: - Greet patients and visitors in a friendly and professional manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain patient records and update electronic medical records (EMR) system - Verify insurance coverage and process billing information - Assist with administrative tasks such as...
-
Office Administrator
3 days ago
Burnaby, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...
-
Office Administrator
2 weeks ago
Burnaby, Canada Workedu Consulting Services Ltd. Full timeOverview: **Responsibilities**: - Manage office operations and procedures to ensure organizational effectiveness - Oversee and coordinate office activities and operations to secure efficiency and compliance with company policies - Handle phone systems, including answering calls, taking messages, and routing calls as necessary - Schedule management for...
-
Administrative Officer
3 weeks ago
Burnaby, Canada Fantuan Technology Ltd. Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...
-
Office Administrator
2 weeks ago
Burnaby, Canada Angels Finishing Inc. Full time**Job Overview** We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a crucial role that requires excellent organizational skills and the ability to handle multiple tasks...
-
Office Administrator
3 weeks ago
Burnaby, Canada Black Tusk Fire & Security Inc. Full timeBlack Tusk Fire & Security Inc is hiring a full time Office Administrator in Burnaby. Reporting to the Office Manager, the Administrator will liaise with technicians and clients to handle a range of administrative duties and provide support where needed. **Main Duties and Responsibilities** - Primarily answering and directing phone calls - Ordering parts...
-
Administrative Officer
1 week ago
Burnaby, Canada LJH Construction Inc Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...
-
Office Administrator
3 weeks ago
Burnaby, Canada RDH Full timeThe Office Administrator is a multifaceted role that contributes to the efficient day-to-day operations of RDH by carrying out general office duties, providing support to staff, liaising with service providers and assisting with specialized projects. The successful applicant will also manage the reception area and provide frontline response to staff requests...
-
Administrative Officer
4 weeks ago
Burnaby, Canada LOGIN EDUCATION INC. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Administrative Officer
4 weeks ago
Burnaby, Canada Fantuan Technology Ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...
-
Administrative Officer
3 weeks ago
Burnaby, Canada BASICSMART Autowork Inc. Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of...
-
Office Administrator
6 hours ago
Burnaby, Canada Refrigerative Supply Limited Full timeRefrigerative Supply Limited, a leading company in the HVAC and Refrigeration industry, is currently seeking a highly organized and detail-oriented individual to join our team as an Office Administrator. As an Office Administrator, you will be responsible for providing administrative support to various departments, facilitating the smooth operation of the...
-
office administrator
3 weeks ago
Burnaby, Canada JPD Staffing Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 2 years to less than 3 years or equivalent experienceTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are...
-
Administrative Officer
3 weeks ago
Burnaby, Canada Hugsmart Products Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking,...
-
Administrative Officer
3 weeks ago
Burnaby, Canada Hugsmart Products Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review and evaluate new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking,...
-
Administrative Officer
4 weeks ago
Burnaby, Canada Rangers Protection Services Limited Full timeEducation: Bachelor's degree - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation,...
-
office administrator
2 weeks ago
Burnaby, British Columbia, Canada Ace Environmental Services Ltd. Full timeEducation: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...
-
Administrative Officer
4 weeks ago
Burnaby, Canada A-One Logistics Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
office administrator
4 weeks ago
Burnaby, Canada Ace Environmental Services Ltd. Full timeEducation: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...
-
Administrative Officer
4 weeks ago
Burnaby, Canada Rangers Protection Services Limited Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...