Time and Absence Administrator

7 months ago

Sherwood Park, Canada Strathcona County Full time

Do you thrive in a fast-paced environment and embrace change? Working in the Emergency Services Department at Strathcona County, the Time and Absence Administrator is responsible for ensuring that all payroll-related functions for the department are processed accurately and in accordance with federal and provincial legislation, the collective agreements, corporate policies and procedures. This position also plays an integral role in supporting the human resource related functions of Emergency Services to ensure corporate and department policies and procedures are adhered to.

**Responsibilities**
- Work closely with department employees to provide advice, guidance, and training on time processes that includes hours of work, breaks, earned day off program, averaging agreements, management flex time, extra time/overtime, on call/call back, paid/unpaid leaves, statutory and non-statutory paid holidays etc.
- Provide support and guidance on absence processes including complex absence scenarios
- Liaise with HR Business Partners, Disability Management, Benefits, Payroll and departmental staff to support all absence processes, vacations and leaves (illness, maternity/paternity, special, compassionate, long-term disability, unpaid LOA etc.)
- Maintain, process and audit vacation accruals, sick accruals, and other leave accruals (i.e. overtime and lieu days) to ensure accuracy to guidelines and the collective agreement
- Responsible for upload of time entry information from scheduling system and timesheets into the corporate payroll system
- Administrative and records management to ensure accurate audit requirements
- Provide back-up support and coverage for the Accounting Assistant, processing corporate PCard and reconciling and coordinating approval of expenses

**Qualifications and Skills**
- Post secondary certificate in a related field; diploma preferred, with a minimum of 5 years experience
- Payroll Compliance professional (PCP) would be an asset
- Experience in a union environment preferred, with the ability to interpret and administer union agreements (IAFF) and classified (non-union) handbook and guidelines
- Process oriented with the ability to prioritize and manage detailed work within tight deadlines
- Ability to build strong relationships with various works groups and stakeholders
- Use critical thinking to anticipate potential issues and be resourceful in finding solutions using sound judgement
- Ability to work in a fast paced environment with high attention to detail
- Advanced computer skills and technical aptitude to operate in multiple systems including scheduling software, HRIS (Oracle), Microsoft Office 365 including advanced Excel
- Excellent verbal and written communication and presentation skills

**Conditions of Employment**
- Submission of Satisfactory Criminal Record Check
- This is a uniformed position (provided)

**Who we are**:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:

- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities.
- Well-being programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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