Technical Administration Assistant
7 months ago
We are currently recruiting for a permanent **full-time Technical Administrative Assistant** with a primary focus on optimizing business flow within our Service Department. This role requires a proactive individual whose primary focus will be responsible for accounts receivable management for the department along with providing administration, coordination and reporting functions. This position is based out of Red Deer and requires in-person availability each day between 8:00 am and 4:30 pm.
**Responsibilities**:
- Document Control: Maintain organized records of service requests, work orders, and customer interactions. Ensure all documentation is complete, accurate, and easily accessible on SharePoint.
- Accounts Receivable Management: Handle accounts receivable functions, including generating and sending invoices, monitoring payments, and following up on overdue accounts. Collaborate with the finance department to reconcile accounts and resolve discrepancies.
- Data Analysis and Reporting: Compile and analyze data related to service operations, accounts receivable, and other relevant metrics. Generate reports and provide insights to support decision-making and performance evaluation.
- Customer Support: Respond to customer inquiries to ensure high level of customer satisfaction. Coordinate with department Planner and Scheduler to address customer concerns promptly and effectively.
- Business Flow Optimization: Implement and refine processes to enhance the efficiency of service operations. Identify bottlenecks and areas for improvement and collaborate with department heads to implement solutions.
**General Support**:
- Create a welcoming experience through answering phones, greeting clients & team members.
- Tackle miscellaneous tasks and projects as they arise, demonstrating flexibility and willingness to take on new challenges as needed to support the departments and organizational goals.
- Work closely with team members from various departments to facilitate communication and collaboration.
- Accurately produce, type and assemble material from rough notes, handwritten information and conversations to a professional quality document.
To be successful in this role you will have:
This role offers an exciting opportunity to play a pivotal role in optimizing the business flow of our Service Department, supporting accounts receivable, and providing valuable insights through reporting functions. If you are a proactive individual with a passion for efficiency, financial acumen, and customer satisfaction, we encourage you to apply.
- Post-secondary diploma in Business Administration, Information Technology or a related field, relevant experience will be considered in place of educational requirements.
- Proficiency in MS365 (Outlook, Teams, and SharePoint) and experience with database management software.
- Basic understanding of accounting principles and experience with accounts receivable functions. Exposure to financial accounting software would be an asset.
- Excellent communication and interpersonal abilities, with a customer-centric approach within a hectic environment.
- Must have good listening skills, speak clearly and concisely, and be able to respond courteously to inquires.
- Adaptability and problem-solving skills to thrive in a fast-paced environment.
- Familiarity with service management software or CRM systems is a plus.
- Knowledge of business processes.
- Must be prepared to continue the learning process and show an aptitude to enhancing skills and use with respect to technology in the office.
**Prime Boiler Services Ltd.** is a family-owned Alberta business, which has become a symbol of trust and quality in building, servicing, and renting high-performance boiler systems. Behind our symbol lies an experienced team of professionals who are committed to supporting our clientele’s success by providing the best steam and heating solutions.
**Benefits**:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Red Deer County, AB T4S 0B8: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
Work Location: In person
-
Technical Administration Assistant
7 months ago
Red Deer County, Canada Prime Boiler Services Full timeWe are currently recruiting for a permanent full-time **Technical Administrative Assistant**. This position provides administrative, coordination and accounting support and is based out of Red Deer and requires in-person availability each day between 8am and 4:30pm. This position will also provide customer service support and reception to internal and...
-
Technical Administration Assistant
2 months ago
Red Deer County, Canada Prime Boiler Services Full timeWe are currently recruiting for a permanent full-time **Technical Administrative Assistant **with a primary focus on optimizing business flow within our **Rentals, Water Treatment and Maintenance & Shop** departments. This role requires a proactive individual whose primary focus will be responsible for accounts receivable management for these departments...
-
Administrative Assistant/receptionist
2 weeks ago
Red Deer County, Canada Paul Davis of Red Deer Full time**Essential Duties/Responsibilities of Administrative Assistant/Receptionist** - Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area - Providing administrative assistance with typing, filing, drafting memos, and communications - Assisting the General Manager - Answer multi-line phone system...
-
Administrative Assistant/receptionist
7 months ago
Red Deer County, Canada Paul Davis of Red Deer Full time**Benefits**: - Company parties - Dental insurance - Health insurance - Opportunity for advancement - Training & development - Vision insurance **Essential Duties/Responsibilities of Administrative Assistant/Receptionist** - Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area - Providing...
-
Administrative Assistant
2 weeks ago
Red Deer County, Canada CGL Tax Professional Corporation Full timeWe have an opening for a **Full-Time Administrative Assistant** to grow into an important role with our firm in our newly constructed modern office in Gasoline Alley! All of our team is involved in the hiring process because we want everyone to have a say in who they will be working alongside every day. We can't pick our family, but wouldn't it be nice if...
-
Administrative Assistant
3 weeks ago
Red Deer County, Canada Marler Integrity Incorporated Full time**Job Overview** **Duties** - Coordinates business communications in a professional manner by directing phone calls, responding to inquiries, and managing meeting schedules. - Creates and manages recordkeeping systems. - Operates office equipment such as, photocopiers, voice mail messaging systems, and scanning equipment. - Arranges repairs and alerts...
-
Administrative Assistant
2 weeks ago
Red Deer County, Canada FUTURE AG INC Full time**Future Ag Inc. in Red Deer** is looking for a full time permanent Administrative Assistant, starting immediately. Experience with A/R an asset. Extensive knowledge of Microsoft Word and Excel is required. We offer competitive wage and benefits package. **Salary**: $19.00-$25.00 per hour **Benefits**: - Company events - Dental care - Disability...
-
Technical Support
4 months ago
Red Deer County, Canada Alltorque Control Systems Full time**Overview** **Responsibilities**: - Provide technical assistance and support for incoming queries and issues related to computer systems, software, and hardware, sensors and loadcells - Troubleshoot technical issues related to Alltorque products - Training of new customers - Collaborate with IT team members to resolve technical problems - Assist Quality...
-
Administrative Assistant
2 weeks ago
Red Deer County, Canada FUTURE AG INC Full time**Future Ag Inc. in Red Deer** is looking for a Temporary Full Time Administrative Assistant for maternity leave coverage. - This job is Tuesday thru Saturday 37 hours per week - Help answering a multiline phone system - Filing - Data entry - Social Media - Inventory management - Back up for accounts receivables and payables Submit your resume to: Future Ag...
-
Administrative Assistant
7 months ago
Red Deer County, Canada A.R. Thomson Engineered Solutions Inc. Full time**General Accountability**: Reporting to the Customer Service Leader is the first customer contact on general inquiries creating a welcoming environment. Maintains a welcoming demeanour for the organization, our clients, and guests, and handles all first-contact customer inquiries with dispatch. **Roles & Responsibilities**: - Responsible for maintaining...
-
Administrative Assistant/receptionist
7 months ago
Red Deer, Canada CMT Ventures Inc. Full time**Administrative Assistant - Reception** **Position**: Technology Skills - Computer skills including knowledge of Windows Operating Systems. - Working knowledge of Microsoft Office 365. - Familiar with office equipment, such as fax, copiers, phone systems, etc. Knowledge/Abilities: - Clerical - administrative and clerical procedures and systems such as...
-
Administrative Assistant/receptionist
7 months ago
Red Deer County, Canada Quality Tubing Canada Inc. Full timeJob Overview: Quality Tubing Canada Inc is a busy coil tubing service centre with locations in Red Deer and Redcliff. **Duties**: - Greet and assist visitors in a friendly and professional manner - Answer and direct phone calls promptly - Process Accounts Payable - Process incoming and outgoing mail - Maintain office filing systems both electronically and...
-
Coil Operator
3 months ago
Red Deer, Canada Element Technical Services Full time**COIL Operator - ELEMENT TECHNICAL SERVICES** Reports To COIL Lead Operator - SIGNING AND REFERRAL BONUS IN EFFECT! The COIL Operator is responsible for providing supervision to the crew, coordinating crew schedules, updates and changes. Additional responsibilities and awareness of details and requirements of the job. Job Duties - Supervision of the...
-
Administrative Assistant
7 months ago
Red Deer, Canada Government Of Alberta Full timeReporting to the OHS Business Manager, this position provides a wide variety of administrative support functions for Occupational Health and Safety (OHS) Delivery, including direct support to a team of officers, technical advisors, and a manager for OHS Delivery. Responsibilities include preparing and managing correspondence, accurate and timely processing...
-
Administrative Assistant
4 weeks ago
Red Deer County, Canada Lux Leaf Cannabis Full time**Job Overview** **Duties** - Manage and maintain office files, ensuring all documents are organized and easily accessible. - Perform data entry tasks accurately and efficiently, updating databases as needed. - Proofread documents for accuracy and clarity before distribution. - Provide administrative support to team members, including scheduling...
-
Coil Pump Operator
3 months ago
Red Deer, Canada Element Technical Services Full time**COIL Pump Operator - ELEMENT TECHNICAL SERVICES** Reports To COIL Pump Lead Operator - SIGNING AND REFERRAL BONUS IN EFFECT! Summary The COIL Pump Operator is responsible for operation of the truck pump in a safe and appropriate manner, working as part of a crew. Job Duties - Operating the truck pump unit, understanding the plumbing and valves on the...
-
Administrative Assistant
2 weeks ago
Red Deer, Canada Cory G Litzenberger Professional Corporation Full timeWe have an opening for a **Full-Time Administrative Assistant** to grow into an important role with our firm in our newly constructed modern office in Gasoline Alley All of our team is involved in the hiring process because we want everyone to have a say in who they will be working alongside every day. We can't pick our family, but wouldn't it be nice if we...
-
Administrative Assistant, Academic Portfolio
2 weeks ago
Red Deer, Canada Red Deer College Full timePosition Information **Position Title** - Administrative Assistant, Academic Portfolio**Position Summary** - Are you looking for a permanent full-time administrative position? Do you thrive in an environment where you can make a large impact in a short time frame? - Red Deer Polytechnic is hiring a full-time, permanent Administrative Assistant, Academic...
-
Administrative Assistant
2 weeks ago
Red Deer, Canada Sterling Capital Brokers Ltd Full timeJob description Quick Facts Role: Administrative Assistant Industry: Fintech/Insuretech Company Size: 100-150 people About Us Established in 2014, SCB is growing rapidly and looking for talented individuals to join our team. About the Role The Administrative Assistant plays a crucial role in helping the VP manage his administrative responsibilities,...
-
Administrative Assistant
6 days ago
Red Deer, Canada Covenant Care Full timeVilla Marie Supportive Living FT Administrative Assistant **About the Organization**: Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Care and Covenant Living is to “continue the healing ministry of Jesus by...