Executive Assistant to The Coo

6 months ago

Mississauga, Canada PurpleDOG Post Production Full time

**EXECUTIVE ASSISTANT TO THE COO**

**Industry**: Motion Picture Post-Production
**Employment**: Full-Time, 1 year fixed-term contract
**Salary**: Depending on experience level

**Benefits**: Comprehensive health benefits program is offered upon renewal of the contract for the 2nd year
**Probation period**: 4 months

A boutique post-production house PurpleDOG Post, located on the border of Toronto and
Mississauga, is looking for an Executive Assistant. PurpleDOG Post is a very friendly yet fast-paced environment, where challenge is a daily routine, and opportunity to grow is a given.

The Executive Assistant would report directly to the COO and provide assistance in all areas of the post production business. If you are looking for a daily routine, this is not the place for you. The
COO’s tasks range from business affairs, sales/marketing, account management to post-production related responsibilities. We are looking for a multifaceted individual to provide support within the wide range of the COO’s responsibilities and contribute to the smooth function of our company’s operations and expand the COO’s capacity.

**TYPICAL RESPONSIBILITIES**:

- Assist in managing calendars and scheduling for appointments/meetings.
- Assisting in preparing and proofreading documents, reports, and presentations.
- Assist in office operations, including client coordination, shipping, and stocking office supplies.
- Support operations with pipeline management and optimize efficiency across post-production processes.
- Support sales and marketing efforts with coordination of newsletters, ad creation, social media, and website updates as needed.
- Help track and monitor equipment and software licenses.
- Assist in HR tasks, including interviews, onboarding, training, and offboarding processes.
- Conduct industry research and providing summarized findings to support decision-making and strategic planning
- Handle confidential information with utmost discretion and professionalism.

**PERSONAL QUALIFICATIONS**:

- Exceptional interpersonal, organizational, and time management skills.
- Exceptional critical thinking, logic, and ability to discern and filter useful vs. irrelevant information.
- Exceptional common sense and ability to discern and properly handle sensitive information.
- There is no set daily routine and every day brings on a new challenge. You have to be able to pivot and adopt on the spot.
- Strong computer literacy and verbal English are a must. Ability to acquire new computer skills and adopt new online platforms, apps and gadgets is essential.
- Knowledge of Photoshop/Illustrator, Premiere Pro or Da Vinci Resolve is a plus

Please note that only qualified applicants will be contacted for any additional information or an interview. We are an equal opportunity employer and do not make decisions based on race, age, gender, physical ability, or any other factor that is not job-specific.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: From $35,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Mississauga, ON L4W 4Y5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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