Project Coordinator, Buildings

6 months ago

Waterloo, Canada Stantec Full time

Project Coordinator, Buildings - ( 230002TU )

**Description**

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?

**Your Opportunity**

Our Markham/Waterloo office has an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.

**Your Key Responsibilities**

In this position, you will be responsible for diverse functions that include but are not limited to the following:

- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues.
- Assist the Project Manager in identifying and communicating deviation from project scope of work.
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation.
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Duties described may be modified as needed to support the Buildings group.

**Qualifications**

**Your Capabilities and Credentials**
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.

**Education and Experience**
- Minimum of 1 years’ experience in a coordination role / managerial role.
- College diploma or university degree.
- This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.#DesignYourPlace

**Benefits Summary**: Full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membersh

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