Department Assistant

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/17/2023
**Req ID**: 29339
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Medicine
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00036506

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

As Department Assistant, you will play an essential role serving as our department's first point of contact, triaging a high volume of inquiries and supporting our day-to-day operations. Working closely with the Director, Business and Administration, you will also provide financial assistance, committee and event support and promote a welcoming and inclusive environment. Your demonstrated commitment to quality customer service and excellent organizational and interpersonal skills will be key to ensuring the effective operation of our department.

**Your responsibilities will include**:

- Serving as the first point of contact for the department, responding and resolving inquiries and escalating as required
- Coordinating meetings and appointments and booking rooms
- Supporting committees, assisting with the planning of events and coordinating training and learning opportunities
- Writing routine documents and correspondence, transcribing dictations and collating data for reports
- Facilitating purchasing and procurement processes
- Identifying and introducing variations to established administration procedures to ensure effective administrative operations

**Essential Qualifications**:

- College Diploma (2 years) or acceptable combination of equivalent experience
- Minimum two years of relevant experience providing administrative support within a relevant work environment
- Demonstrated experience managing calendars, coordinating meetings and appointments
- Experience supporting committees and coordinating events
- Demonstrated experience drafting correspondence and documentation and collating and organizing data for reports
- Demonstrated experience fostering positive relationships with internal and external stakeholders
- Advanced proficiency in MS Office Suite and virtual meeting platforms (e.g., Zoom, MS Teams)
- Excellent interpersonal and communication skills, including verbal and written
- Strong problem solving and analytical skills
- Exceptional organizational and time management skills, and flexibility in adjusting to changing circumstances
- Ability to contribute as a team player, projecting a positive, professional, courteous and congenial attitude

**To be successful in this role you will be**:

- Approachable
- Communicator
- Organized
- Patient
- Team player

**Closing Date**: 01/31/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

  • Department Assistant

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/02/2023 **Req ID**: 33235 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of Mathematics **Campus**: St. George (Downtown Toronto) **Position Number**: 00043617 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Department Assistant

    2 weeks ago

    Toronto, Canada Royal Ontario Museum Full time

    Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity? **Then consider a career at ROM.** ***: Reporting to the Vice President Learning & Public Programs and under the work-supervision of the President of the Department of Museum...

  • Medical Administrative Assistant

    5 days ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced team? Look no further...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant for a maternity leave. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced...

  • Medical Administrative Assistant

    2 months ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant for a 1 year contract. This position is part-time and will be from Monday to Wednesday. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant for a 1 year contract. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant.You can learn more about us here_ Experience in the EMR system Accuro is an asset but is not mandatory._Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced team? Look no further than the...

  • Administrative/study Assistant

    4 weeks ago

    Toronto, Canada Ophthalmology Department, Sunnybrook Hospital Full time

    **Administrative/Study Assistant - 12 month contract** The Ophthalmology Department, Sunnybrook Hospital is seeking an experienced individual to join our team to cover a 12 month maternity leave by providing administrative support to the Study Coordinator. **Responsibilities**: - Study start-up in compliance with all applicable policies and procedures -...

  • Medical Administrative Assistant

    3 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant in two of our departments. We are a large medical practice (approximately 140+ doctors and 95+ Medical Administrative staff) and are seeking two new staff to join our team. You can learn more about us here Note: We are a fully COVID vaccinated workplace unless a...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Canada Ophthalmology Department, Sunnybrook Hospital Full time

    The Sunnybrook Ophthalmology Department is looking for an enthusiastic and compassionate **Administrative Assistant** to provide exceptional care and positive interactions. - strong interpersonal and communication skills - medical reception experience (Ophthalmology preferred) - the ability to thrive in a fast paced, multifaceted, collaborative environment -...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Temporary Part-time Administrative Assistant. The incumbent will be responsible for the administrative services associated with the operation of the physician practice. Contract End date: May 2nd 2025 **ACCOUNTABILITIES**: (_Responsibilities include; but are not limited to:_ - Managing and...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced team? Look no further...

  • Administrative/study Assistant

    2 weeks ago

    Toronto, Ontario, Canada Ophthalmology Department, Sunnybrook Hospital Full time

    Administrative/Study Assistant - 12 month contractThe Ophthalmology Department, Sunnybrook Hospital is seeking an experienced individual to join our team to cover a 12 month maternity leave by providing administrative support to the Study Coordinator.Responsibilities: Study startup in compliance with all applicable policies and procedures Ensure study...

  • Medical Administrative Assistant

    3 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a talented **Medical Administrative Assistant** for our midsized medical practice. Are you an Administrative Assistant with three to five years of experience? Do you have experience in a healthcare setting? Do you work well with both physicians and staff? Do you have a passion for quality and can...

  • Medical Administrative Assistant

    5 days ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant for a 13 month contract to cover a maternity leave. This position includes benefits (after 3 months) You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative...

  • Medical Administrative Assistant

    3 weeks ago

    Toronto, Canada Sunnybrook Department of Psychiatry Partn Full time

    The Sunnybrook Department of Psychiatry Partnership is currently recruiting full time Medical Administrative Assistant for our midsized medical practice. Are you a Medical Administrative Assistant with five to seven years of experience? Do you work well with both physicians and staff? Do you have a passion for quality and can you juggle multiple priorities...

  • Medical Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant.You can learn more about us here_ Experience in the EMR system Accuro is an asset but is not mandatory._Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced team? Look no further than the...

  • Medical Administrative Assistant

    4 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a full-time Medical Administrative Assistant to cover a 12-month maternity leave position in the Geriatric Medicine Division. We are a large medical practice of over 150 doctors and 95+ medical administrative staff and we are seeking an exceptional individual to join our team to provide...

  • Medical Administrative Assistant

    5 days ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    **Position Purpose summary**: The Sunnybrook Department of Medicine Association is seeking a Part-time Medical Administrative Assistant. The incumbent will be responsible for the clinical and administrative services associated with the operation of the physician practice/clinic. **ACCOUNTABILITIES**: (_Responsibilities include; but are not limited to:_ -...

  • Program Department Assistant

    2 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Department Assistant is responsible for providing administrative and clerical support to assist with office operations. **Education**: Must be enrolled as a York student. **Experience**: Previous work experience may be considered. **Skills**: 1. Ability to communicate with others to explain and share information 2. Ability to...