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Payroll & Finance Assistant (Ay2 Finance)

4 months ago

Winnipeg, Canada Nine Circles Community Health Centre Full time

Nine Circles Community Health Centre

Is currently hiring for

Payroll & Finance Assistant (AY2 Finance)

0.8 EFT (31 hours per week)

Permanent

$19.831 to 23.014/hour doq

Job Summary

Reporting to the Operations Manager, the Administrative Secretary provides payroll/benefits administration, financial administration, and other general administrative supports for assigned Programs in Nine Circles CHC. Key responsibilities include:
Payroll/Benefits Administration and Human Resource Support
Financial Administration

The job is permanent, 62 hours per two-week period (including holiday pay hours). The regular work days for this position will fall between 8:00 a.m. and 6:00 p.m. Mondays through Fridays.

The position is classified as CUPE. A comprehensive benefit package is provided as per employee eligibility via HEB Manitoba.

Key Responsibilities

**Key areas of responsibility include**:
Payroll/Benefits Administration and Human Resource Support

Preparing, updating, balancing and transmitting electronic payroll data base including, but not limited to employee information, bi-weekly time sheets and electronic files and data tracking systems
Preparing employee enrollment and change forms, including in-house forms, personnel record forms, Revenue Canada, payroll service provider, HEB Manitoba (including HEPP), and Blue Cross forms
Collecting and retaining employee information and maintaining payroll files in accordance with FPIEDA and PHIA
Receiving payroll, comprehensive checking of accuracy of data, distribution of cheque stubs and payroll forms, and preparation of invoices and remittance forms
Developing, completing and reconciling payroll related forms, reports, accounts and files
Providing information and assistance to employees and management on payroll related matters
Completion of month-end and year-end payroll procedures, including reconciliations and reports
Orienting new staff with emphasis on payroll systems, time sheet preparation and comprehensive introduction of all benefit plans
Maintaining detailed and complete payroll filing system and maintaining human resource tracking systems and tools
Troubleshooting and recommending appropriate actions for all duties listed above as identified by the Administrative Secretary and/or Director of Finance

**Financial Administration**:
Preparing Accounts Payable/Accounts Receivable source documents, entering of same into general ledger, issuing cheques, investigating related issues
Providing information and assistance to employees and management on financial administration matters (payables, receivables, petty cash)
Preparing bank deposits and supplying related information to Director of Finance and Administration
Developing and maintaining data bases, lists, financial analyses and supporting documentation
Preparing and coding payables, receivables, and basic journal entries for Director of Finance’s review
Posting payables, receivables, and basic journal entries to accounting system (Microsoft Dynamics)
Managing petty cash including holding, distributing, balancing and replenishing as required
Provide support to Director of Finance as required including financial data reconciliations and development of finance department resources

A detailed job description stating all position duties and responsibilities is available upon request.

**Qualifications**:
Education

Completion of the first year of an accounting certificate program (minimum)
Education and/or experience in payroll administration and full cycle accounting, specifically accounts payable processing
Complete high school education, Manitoba standards, required.
Education and/or experience in administrative assistant program is an asset
Equivalent combination of education and experience may be considered

**Special Training**:
Proficiency in Microsoft Word, Excel and Outlook required.
Knowledge of and experience in basic accounting procedures and practices
Knowledge of and experience in payroll administration
Knowledge and experience with electronic medical record systems (e.g. Accuro)
Ability to reconcile general ledger accounts, prepare basic financial analyses and journal entries

Knowledge, Skills, and Experience

Working knowledge of applicable employee benefits packages
Demonstrated problem solving and trouble shooting skills

Other

Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized and web-based programs
Demonstrated problem-solving skills essential
Ability to maintain a high level of confidentiality
Ability to plan and organize a heavy workload, under pressure, to meet deadlines and complete a variety of administrative duties
Demonstrated ability to effectively contribute in a team environment
Demonstrated ability to work independently, with mínimal supervision

How to Apply

Nine Circles thanks all applicants for their interest, however only those selected for further consideration will be contacted.