Office Manager

8 months ago

Burnaby, Canada Noverra Group of Companies Full time

**Office Manager**

The Noverra Group is looking for an experienced office manager who loves being the “go to” person in an office environment. You thrive on organizing, coordinating, and making things better. You have a track record of success working in teams to support them to achieve great things, and you get energy from planning, coordinating, helping, and supporting. Tasks include everything from supporting executives, coordinating company events and travel, supporting with IT and administrative needs, and ensuring that office shared spaces are tidy and well run. A positive and can-do attitude is a must. And you must get along with people

**Role Summary**:
The Office Manager is responsible for providing support to all members of the Noverra team (this includes executive level support), and ensuring the smooth operation of the Noverra office environment. This position requires excellent interpersonal, time management, organizational, communication, problem-solving, and computer skills.

**Position**: Full-time, 40 hours/week, On-site, Exempt

**Hours**: 8:00 AM - 4:00 PM

**Reports to**: VP, Financial Operations

**Location**: Burnaby, BC

**Compensation**: $60,000-$75,000/year

**Responsibilities**:

- Providing comprehensive administrative support to Owner’s and VP’s including scheduling meetings, managing calendars, coordinating travel arrangements, and handling general inquiries.
- Puts energy into consolidating approaches to travel including flight passes, exclusives with transportation vendors and hotel chains
- Plans and coordinates team events and meetings including annual offsite retreat, company dinners, team building activities and events
- Manages daily office operations and administration
- Coordinate and plan office services such as supplies, equipment, cleaning, maintenance, parking, security, etc.
- Coordinating catering orders for the office, employee gifts, and flower arrangements as required.
- Monitor and ensure the office is kept tidy, and display a business-like image.
- Make minor updates to Noverra’s website
- Take charge of meeting calendars, travel calendars
- Reviews and evaluates current administrative procedures and implement improvements
- Assists in financial management activities, including processing invoices, expense reports, and reimbursement requests.
- Assists with data entry and maintaining electronic and physical filing systems.
- Welcomes clients when they arrive for meetings.
- Functions as the “go to” person for inquiries and help for all staff
- Other ad hoc duties and projects as assigned

**Key Competencies**
- A strong work ethic, positive attitude and commitment to being a team player
- Is creative and persuasive. Enjoys making things better and finding opportunities for improvement
- Thrives in a fast-paced, mínimal supervision but high accountability office environment
- Excellent written and verbal communication skills.
- Proficiency with MS Office.
- Strong administrative, organizational, problem-solving, and interpersonal skills.
- Excellent discretion and experience handling confidential and sensitive information.

**Requirements**:

- 5+ years of relevant experience, preferably in an Office Manager role
- Diploma or Certificate in Business Administration or similar an asset
- Knowledge of and experience working in entrepreneurial, high performance, and lean organization an asset

Must be fluent in English and be legally eligible to work in Canada. All employees must reside in Lower Mainland, BC.

**About Us**:
The Noverra Group of Companies is an actively owned and strategically led family of construction and industrial services companies founded and led by three owners; Omar Ladak, Steve Lux and Suzanne Boyd. We are focused on strategically supporting the continued success of our group companies, proactively developing the leaders and people within our businesses and pursuing growth through further acquisitions. Our current portfolio includes four companies employing over 450 full time employees across British Columbia, California, Colorado and Nevada.

Pay: $60,000.00-$75,000.00 per year

Work Location: In person

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