Office Manager
19 hours ago
**Are you an organized, adaptable, and dynamic Office Manager with a knack for keeping things running smoothly?**
**Tino Mechanical is hiring a Full-Time Office Manager to lead our administrative operations in Burnaby, BC**
**WHY JOIN US?**
At Tino Mechanical, we value the contributions of every team member and strive to provide a supportive and rewarding work environment. Here’s what you can look forward to:
- Competitive Compensation: $70k - $80k to reward you for your hard work.
- Comprehensive Benefits: Including health, dental, and vision coverage for you and your family.
- Professional Development: Opportunities to grow in your career and expand your expertise.
- Collaborative Culture: Be part of a positive, team-oriented workplace where your ideas are valued.
- Work-Life Balance: We understand the importance of flexibility and balance in your career.
**WHAT YOU’LL DO**
As our Office Manager, you’ll play a pivotal role in ensuring the smooth and efficient operation of our office. Your key responsibilities include:
**Administrative Management**
- Oversee daily office operations, including scheduling, filing, and correspondence.
- Develop and implement procedures to enhance efficiency.
- Maintain and update company records, contracts, and compliance documents.
- Manage office supplies and vendor relationships.
**Financial Support**
- Assist with invoicing, accounts payable/receivable, and payroll processing.
- Prepare and monitor budgets in collaboration with the finance team.
- Track and report project expenses to ensure adherence to budgets.
**Project Coordination**
- Support project managers with document control, including contracts, change orders, and schedules.
- Organize permits, drawings, and subcontractor agreements.
- Act as a liaison between field teams, clients, and management.
**HR and Staff Coordination**
- Manage onboarding for new employees, including paperwork and training coordination.
- Maintain employee records and ensure compliance with policies.
- Coordinate office schedules and manage staff timekeeping systems.
**Client and Vendor Relations**
- Serve as the primary point of contact for client inquiries and communications.
- Build and maintain strong relationships with vendors and subcontractors.
- Address customer service issues with professionalism and care.
**Safety and Compliance**
- Maintain OSHA and other safety compliance records.
- Coordinate employee safety training sessions.
- Ensure all documents meet industry and regulatory standards.
**WHAT WE’RE LOOKING FOR**
We’re seeking a talented individual who brings:
- Proven experience in office management or a similar administrative role.
- 4+ years of experience in a construction or mechanical environment.
- Strong financial skills, including experience with invoicing, budgeting, and payroll.
- Exceptional organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- A positive, adaptable, and flexible attitude to thrive in a dynamic work environment.
- A proactive, solutions-focused attitude and a knack for building relationships.
- Experience in project coordination or supporting field teams is a plus.
- Proficiency in office software and tools, with a tech-savvy mindset (an asset).
**If you have a background in construction or mechanical industries and are looking for an opportunity to make an impact, we want to hear from you**
**Job Types**: Full-time, Permanent
Pay: $70,000.00-$80,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Language**:
- English (required)
Work Location: In person
-
Office Manager
2 days ago
Burnaby, Canada AviSina Properties Full timeAviSina Properties is a distinguished real estate development and property management firm, deeply committed to fostering community through exceptional place-making. With a dedicated team, we manage a diverse portfolio of privately held properties, primarily located in Western Canada, with a strong presence in the Lower Mainland. Rooted in the vibrant...
-
Office Manager
5 days ago
Burnaby, Canada Construction Industry Rehabilitation Plan Full time**General Duties** Typical duties for the office manager include conducting check-ins with fellow employees, taking calls and detailed notes, overseeing the use of office supplies, managing payroll, planning events and supervising visitors. The office manager will be expected to step in to cover other non-clinical roles when required, typically short...
-
Office Manager
6 days ago
Burnaby, Canada Doormate Services Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble...
-
Office Manager
7 days ago
Burnaby, Canada Mike Bhayana Personal Real Estate Corporation Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Work site environment**: - Real estate - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Project Coordinator
3 days ago
Burnaby, Canada Source Office Furniture & Systems Ltd. Full timeThe Project Coordinator works with a variety of stakeholders: customers, sales staff, the Install team, and vendors and ensures installs result in a positive customer experience. The primary responsibility of supporting Sales in implementing medium to large-sized office furniture installation projects includes: providing quotes for specialized installs and...
-
Office Manager Agecare
2 days ago
Burnaby, Canada AgeCare Full timeThe Opportunity: The Office Manager is responsible for ensuring the administration team meets the expected results in areas relating to resident and company financial accountabilities, employees’ scheduling, and general office and residents’ administration services. This role acts as an assistant to the General Manager for operational/budgetary...
-
Office Manager and Executive Assistant
7 days ago
Burnaby, Canada TFG Financial Corporation Full time**JOB PURPOSE** The Office Manager and Executive Assistant is responsible for the day to day operations of Travelers’ office and ensuring our internal and external customers receive exceptional service and support. The Office Manager and Executive Assistant coordinates and executes office administration and facilities functions, provides support to the...
-
Office Manager and Executive Assistant
2 days ago
Burnaby, Canada TFG Financial Corporation Full time**JOB PURPOSE** The Office Manager and Executive Assistant is responsible for the day to day operations of Travelers’ office and ensuring our internal and external customers receive exceptional service and support. The Office Manager and Executive Assistant coordinates and executes office administration and facilities functions, provides support to the...
-
Office Manager
2 days ago
Burnaby, Canada GRATITUDE IMMIGRATION SERVICES LTD Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...
-
Office Manager
6 days ago
Burnaby, Canada Quality Guaranteed Services Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry...
-
Medical Office Manager
5 days ago
Burnaby, Canada Synergy Rehabilitation Inc. Full timeSynergy Rehabilitation Inc. has an exciting opportunity for you! Join our fun, positive, and friendly workplace. We are a cultured, experienced, multi-disciplinary team that prides its focus on quality care, by using best practice treatment, teamwork, and respect. Synergy Rehabilitation Inc. is dedicated to providing the best treatment options for our...
-
Medical Office Manager
5 days ago
Burnaby, Canada Synergy Rehabilitation Inc. Full timeSynergy Rehabilitation Inc. has an exciting opportunity for you! Join our fun, positive, and friendly workplace. We are a cultured, experienced, multi-disciplinary team that prides its focus on quality care, by using best practice treatment, teamwork, and respect. Synergy Rehabilitation Inc. is dedicated to providing the best treatment options for our...
-
Medical Office Manager
13 hours ago
Burnaby, Canada Synergy Rehabilitation Inc. Full timeSynergy Rehabilitation Inc. has an exciting opportunity for you! Join our fun, positive, and friendly workplace. We are a cultured, experienced, multi-disciplinary team that prides its focus on quality care, by using best practice treatment, teamwork, and respect. Synergy Rehabilitation Inc. is dedicated to providing the best treatment options for our...
-
Office Manager
2 days ago
Burnaby, Canada Kimsmart Holdings Ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: Experience an asset **Work setting**: - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office...
-
Executive Assistant
17 hours ago
Burnaby, Canada Daiya Foods Inc. Full timeJob Title: Executive Assistant & Office Manager Department: People and Culture Reporting To: CEO, with a dotted line to Director of P&C Welcome to the unexpected delight of plant-based exploration! We're the creators of a revolutionary cheese alternative that tastes, shreds, melts and stretches like traditional cheese. Today, as plant-based food grows in...
-
Assistant Front Office Manager
7 days ago
Burnaby, Canada Element Vancouver Metrotown Hotel Full timeEnsure all guests are welcomed and served in a courteous and professional manner executing all Element Hotel’s brand standards during the process. Ensure required Front Office supplies are readily available for the guest. Act as the first management line of contact for all guest complaints or issues. Ensure all Front Office quality standards are...
-
Dental Office Manager, Eagle Creek Dental
16 hours ago
Burnaby, Canada 123Dentist Full timeThe team at Eagle Creek Dental located in Burnaby, BC are looking for a passionate, hard-working Dental Office Manager on a **full-time** basis. The ideal Dental Office Manager for our team would be excited to develop and implement innovative methods to optimize patient experience, improve the flow of patients into practice, and create working harmonies...
-
Food & Beverage Marketing Manager
5 days ago
Burnaby, Canada Gateway Casinos Corporate Office Full time**Job Type: Full-Time** **The Gateway to Your Future** This position provides critical support to all departments by developing and executing strategic food and beverage marketing initiatives to enhance the financial contribution and overall organizational goals. This role holds fiscal accountability for site-level food and beverage marketing...
-
Office Administrator
2 days ago
Burnaby, Canada RDH Full timeThe Office Administrator is a multifaceted role that contributes to the efficient day-to-day operations of RDH by carrying out general office duties, providing support to staff, liaising with service providers and assisting with specialized projects. The successful applicant will also manage the reception area and provide frontline response to staff requests...
-
Office Administrator
2 days ago
Burnaby, Canada Ant Equipment Rentals & Sales Ltd. Full timeOffice Administrator **Duties**: - Manage and supervise a team of office staff, providing guidance and support as needed. - Develop and implement training programs to enhance the skills and knowledge of office personnel. - Maintain and update calendars, scheduling appointments and meetings for the office. - Oversee the day-to-day operations of a medical...