Athletics Operations Assistant

5 months ago

Oshawa, Canada Durham College Full time

**About Durham College**:
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

**DUTIES AND RESPONSIBILITIES**:
The position is accountable for the planning, coordination, implementation and assessment of a broad range of services that include business operations, and office administration. The staff member has a thorough understanding of the department’s operations, creates integrative and collaborative opportunities between department units within the college to streamline processes and strengthen business acumen. The coordinator handles the day-to-day business and financial operations of the athletics & recreation department, including varsity, athletic facility and campus recreation budgetary expenditures.
- Process all business transaction and financial operations of the athletics and recreation department. Ensure compliance with institutional financial procedures and guidelines. Process Purchase Requisitions and authorize payment of invoices.
- Monitor all athletic department expenses working closely with the Director of Athletics to ensure the most effective and efficient operation and documentation of expenses. Creating financial reports and assisting in the review and develop of future annual operating budgets with the programs housed within the athletics department.
- Performs financial analysis on revenue and expenses, including statistical, historical reviews and financial record keeping.
- Source goods and services for the department of Athletics. While working closely with department staff to determine needs in all areas, the Co-ordinator sources goods and services for all areas of Athletics as well as connect with the Procurement office for tender, quotes and purchase requirements including capital projects.
- Ensures compliance with OCAA, CCAA and institutional regulations and guidelines. Assist with compliance reporting on operation revenue and expenses in full compliance with, OCAA, CCAA and College requirements ensuring full adherence to regulations and timelines. As well as building and creating bid budgets for Provincial and National Championship events.
- Financial account management for varsity teams. Includes working closely with all 13 varsity programs and head coaches to ensure meal subsidy expenses and recruiting expenses are processed, and justified following trips. Co-ordinate all varsity team fundraising financial aspects, including deposit procedures and account supervision.

**QUALIFICATIONS**:

- Three-year diploma or degree in Sport Management, Sport Business Management, Commerce.
- Minimum of three (3) years experience in Business Administration
- Experience in post-secondary athletics is an asset
- A high degree of detail, accuracy and customer service.
- Excellent organizational, analytical and time management skills.
- Ability to work independently as well as work collaboratively with team members.
- Excellent written, verbal communication skills.

**Required Skills**:
Payband: F; Starting Rate: $28.56; Four Year Rate: $30.11

Required Experience

Hours: 35 hours per week (1) one hour lunch; Mon - Fri (8:30 am - 4:30 pm; one evening shift

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