Administration Technician

2 months ago

Gatineau, Canada CÉGEP Heritage College Full time

COMPETITION NUMBERC22-23-SS-33
- DEPARTMENTAcademic Services
- PREDECESSORStéphanie Hébert-Potter
- IMMEDIATE SUPERVISORKelly McMahon
- TYPE OF HIRINGRegular Full-time
- WORK SCHEDULE35 hours per week from Monday to Friday
Schedule to be determined
- WORK LOCATION325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3
- SALARY RANGE
- 24.21$ - 32.32$
- ROLE SUMMARY
- Reporting to the Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.
- In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.
- In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process.
- DUTIES

**Admission/Registration**
- Performs operations and transmissions related to admissions and registration.
- Tracks validation.

**Communications**
- Communicates to students through various means as required.
- Requests refunds (Clara).
- Forwards form letters to be approved and signed by the Registrar (Clara).

**Québec**
**Resident**
**Dossier**
- Applies MES rules based on information provided.
- Collects and verifies documents.
- Assigns the proper code in CLARA.

**Ministry Databases**
- Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).

**Transmission**
- Transmits all required data in CLARA based on Ministry’s operation calendar (i.e.: Socrate, SYSEC, etc.).

**Final Marks**
- Prints and forwards reports for grades not submitted to Academic Services.
- Follows-up with faculty concerning IT or IN marks.
- Enters the marks into CLARA.

**Graduation/ SYSEC (Système des Sanctions des études**
**collégiales)**
- Transmits, reviews and corrects all information related to “Les objectifs et standards atteint» (OSA).
- Runs AEC simulation for each student once their work term marks are received.
- Provides the report of AEC’s refused to the Registrar for correction of the Program Grid or confirmation that the student will not be graduating.

**Financial Duties**:

- Participates in the budget preparation process.
- Determines breakdown of budgets for projects overlapping more than one financial year.
- MINIMUM QUALIFICATIONS REQUIRED
- Diploma of collegial studies (2 or 3 year DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Must possess very good communication skills in both English and in French (oral, written and comprehension).
- Experience with Microsoft Office is essential.
- Knowledge of the online tools CLARA and Omnivox will be considered an asset.
- ADDITIONAL QUALIFICATIONS
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with mínimal supervision, and have the ability to work as part of a team.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must have a strong work ethic and exercise discretion.
- POSTING DATES- From 2023-04-24 08:00 to 2023-05-07 23:45

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