Academic Services Administrative Support

4 weeks ago

Gatineau, Canada CÉGEP Heritage College Full time

Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across 19 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep Heritage College is a vibrant multicultural institution with 220 staff serving more than 1,500 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-calibre athletics.
- COMPETITION NUMBERC22-23-SS-34
- DEPARTMENTAcademic Services
- PREDECESSORLaurentiu Luca (Viviana Perdomo)
- IMMEDIATE SUPERVISORLisa Peldjak
- TYPE OF HIRINGRegular full-time position.
- WORK SCHEDULE35 hours per week
Monday to Friday from 8 a.m. to 4 p.m.
- WORK LOCATION325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3
- SALARY RANGE
- 23.48$ - 29.40$
- ROLE SUMMARY
- Reporting to the Academic Dean and working closely with the Associate Academic Deans, the principal and customary work of the Information Technician consists of carrying out various technical duties related to the gathering, selection, consolidation and communication of information. The Information Technician uses their technical expertise and knowledge to carry out the following duties in a role that demands autonomy and responsibility.
- DUTIES

**_Under the direction of the Academic Dean, assists in the management of the administrative elements of Academic Services:_**
- Initiate the processes pertinent to each academic dossier as identified in the extended academic calendar.
- Establish, set up, update and maintain Academic Services folders.

**_Assess, evaluate and qualify inquiries and requests:_**
- Coordinate incoming and outgoing correspondence.
- Screen incoming calls.

**_In addition to administrative work, mail, routine correspondence and dissemination of general information, the Information_**

**_Technician will participate in the following tasks and duties:_**

Workload for Professors
- Collect and verify data related to teacher workloads (teaching, coordination, leave, release time) as needed.
- Produce computerized reports.

Budget and Finances
- Collect, collate and communicate data regarding departmental budgets and capital budget requests to support annual budget processes.

Hospital Contracts
- Collect data regarding hospital placements.
- Maintain hospital contract listings.

Professional Development
- Manage registration and attendance records.
- Assist in coordinating the meeting and refreshment arrangements.

Pedagogical Counselors
- Assist Pedagogical Counselors as it relates to projects, events, documents, etc., related to pedagogical activities.

**_Administrative support for Academic Services and Academic Senate:_**
- Prepare agendas, resolutions and supporting documentation for meetings conducted by the Academic Dean or Associate Academic Deans, such as: Academic Forum, Coordinators’ Meetings, Academic Senate, Agenda Setting Committees and other Academic Senate committees as required.
- Record proceedings.

If need be, the Information Technician performs any other related tasks.- MINIMUM QUALIFICATIONS REQUIRED
- Must have a diploma of collegial studies in Business Administration, Communication, Administration or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Mastery in English and French (spoken, reading and written comprehension) is required.
- Must possess extensive experience in the use of technology in a Windows environment with Microsoft Office (i.e.: Excel).
- Must possess excellent word processing and filing skills.
- Must demonstrate ability to take minutes of meetings.
- ADDITIONAL QUALIFICATIONS
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with mínimal supervision, and have the ability to work as part of a team.
- Must be resourceful and able to exercise good judgment.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must be able to do complex calculations and have accurate results.
- Must have excellent customer service skills.
- Must have a strong work ethic and exercise discretion.
- POSTING DATES- From 2023-04-25 00:00 to 2023-05-07 23:45

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