Office Manager
2 weeks ago
Responsibilities:
Reception and Communication: Greet and assist visitors, clients, and employees who come to the office. Answer incoming phone calls, take messages, and direct calls to the appropriate personnel.
Office Organization: Maintain a clean and organized office environment. Ensure office supplies are adequately stocked and order additional items when needed.
Data Entry and Record Keeping: Input and manage data in spreadsheets, databases, or other systems. Maintain accurate records and files for easy retrieval and reference.
Document Preparation: Draft, edit, and format various documents, including memos, letters, reports, and presentations. Proofread materials for accuracy and proper formatting.
Mail Handling: Sort and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery or shipment.
Appointment Scheduling: Assist in scheduling appointments, meetings, and conference room bookings. Coordinate calendars and send meeting reminders.
Filing and Organizing: File documents and paperwork in an organized manner. Develop and maintain efficient filing systems for easy access.
Office Equipment Maintenance: Monitor and ensure the proper functioning of office equipment such as printers, copiers, and fax machines. Arrange for repairs or maintenance when necessary.
Office Assistance: Support other staff members and departments as needed. Provide assistance in various tasks, including basic research, data analysis, and coordination of projects.
Errands and Supplies: Run office-related errands, such as purchasing supplies or picking up packages.
Customer Service: Assist in providing a positive and professional customer service experience for clients and visitors.
**Requirements**:
- High school diploma or equivalent; additional education or certifications in office administration or related fields are a plus.
- Proven experience as an office assistant or in a similar administrative role is beneficial but not always required.
- Excellent communication skills, both verbal and written.
- Strong organizational abilities and attention to detail to manage tasks effectively.
- Ability to handle multiple tasks and prioritize work to meet deadlines.
- Positive and proactive attitude with a willingness to learn and adapt to new challenges.
- Excellent interpersonal skills and the ability to work well within a team environment.
- Discretion and integrity in handling confidential information.
- Punctuality and reliability in attendance and completing assigned tasks.
**Salary**: $22.64-$24.73 per hour
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Education**:
- Bachelor's Degree (preferred)
**Language**:
- English (preferred)
Ability to Commute:
- Kirkland, QC H9J 2K6 (required)
Ability to Relocate:
- Kirkland, QC H9J 2K6: Relocate before starting work (required)
Work Location: In person
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