12649 - Program Assistant

1 month ago

Toronto, Canada S.U.C.C.E.S.S. Full time

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

**Employment Type: Temporary Full-Time** (35 hours per week, January 4, 2023 to January 31, 2023)

**Job Summary**:
The Program Assistant (PA) provides frontline support services to Active Career Advance & Engagement Project (ACCEP). The PA also provides support to the program team. This position will also be required to attend special events in-person.

**Key Duties and Responsibilities**:

- Conducts communication duties including: responding to incoming correspondences, providing basic program information, checking program eligibility, and connecting clients and employers with team members
- Develops, organizes, and maintains the program filing system, including client files, bookkeeping records, reports, and lists
- Prepares and updates marketing/promotion materials, such as brochures banners and websites
- Assists in program marketing and promotional activities
- Communicates with clients on requests from the program or from the agency (e.g. additional forms and surveys, event invitations)
- Compiles project statistics and aggregates data
- Assists the team to prepare monthly, quarterly, and annual reports
- Prepares logistics for program activities including workshops and events
- Handles incoming invoices and processes payments
- Assists the Program Manager in reconciling monthly, quarterly, and annual financial statements
- Prepares minutes of staff meetings and communicates information across the team
- Performs other related duties as assigned by the Program Manager

**Education, Training and Experience**:

- Post-Secondary education in Accounting/Finance, Business or related fields
- Minimum 1 year experience in the non-profit sector is an asset
- Experience with bookkeeping is an asset
- Experience in program marketing and promotion
- Experience in working with immigrants, newcomers, and refugees is an asset
- Experience in working with Internationally Trained Professionals (ITPs) is an asset
- Experience with a diverse clientele and immigrant related services is an asset

**Job Skills and Abilities**:

- Excellent oral and written communication skills
- Additional languages are considered an asset
- Ability to maintain accurate records
- Ability to take initiative and be proactive
- Ability to work independently and as a part of a team
- Excellent intercultural skills
- Excellent interpersonal skills
- Excellent multi-taking and organizational skills
- Excellent customer service skills

**Additional Information**:

- Criminal Record Check Required
- Ability to work on weekends and evenings as required
- Ability to work on a hybrid model

**About S.U.C.C.E.S.S.**:
S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

**_

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