Project Administrator

2 months ago

Mississauga, Canada Amico Infrastructures Full time

Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for productivity, leading through empowerment, and seeing challenges as portals of opportunity. Our cutting-edge technology allows us to successfully manage and execute projects of all scopes and scales.

If you want your next professional experience to be one that helps you master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities, **consider joining us**

**Key Responsibilities**
- Cost accounting for construction projects operations.
- Coding all incoming packing slips to ensure accuracy and timeliness.
- Tracking rental equipment and approve rental equipment invoicing electronically.
- Ordering job material at superintendent’s request.
- Coordinating all administrative paper flow.
- Maintaining electronic filing of project related documentation and correspondence.
- Production of Key Performance Indicators (costing information for concrete and asphalt paving, tall wall and structure work) and variance analysis of each KPI.
- Analyzing all financial information with an objective to control and monitor all costs.
- Analyzing the variance between budgeted profits and actual achieve.
- Preparing reports to enhance Project Manager’s job knowledge in relation to project’s financial performance.
- Resolving price discrepancies with the Purchasing Department. Adjust invoices as indicated by Purchasing Department.
- Processing of credit invoices for all unapproved invoices or invoices with incorrect prices.
- Inputting approved invoices into the cost control system and checking edits when completed.
- Input monthly A/P accruals into the Viewpoint System for job cost purposes.
- Coordinate proper procurement of construction materials ensuring timely delivery and accuracy of purchase orders.
- Expedite progress payment certificates, final payment certificates and all extra work orders as per contract.
- Calculate all productivity and material yields.
- Arrange and conduct construction field services as required.
- Maintain diary for each project on a daily basis.
- Assist the Project Superintendent in planning, coordinating and supervising construction activities including crew and equipment.
- Comply with Amico Affiliated Companies Confidentiality Agreement.
- Comply with Amico Affiliated Companies Group Health & Safety policies and procedures.
- Maintain quality of the highest standard to maintain the Amico corporate image in the community.
- Employees may also be assigned other work as required.
- Site work will be required

**Key Qualifications/Requirements**
- Experience in an administrative role, reporting directly to upper management.
- Superb written and verbal communication skills.
- Strong time-management skills and the ability to organize and coordinate multiple projects at once.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
- Exceptional energy, commitment to service excellence, and ability to maintain confidentiality.
- Experience overseeing budgets and expenses.
- Fluent in English required, additional languages an asset but not required
- Strong verbal and written communication skills

**What Amico Can Offer You**
- Competitive Salary
- Medical, dental, and vision insurance
- Employer Matching Retirement Program
- Life insurance
- At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process._
- We thank all applicants for their interest. However, only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: One location

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