Accounts Payable Supervisor
3 weeks ago
**Purpose**
The Accounts Payable Supervisor reports to the Assistant Controller and will be responsible for the full AP cycle.
The Accounts Payable Supervisor will provide oversight to the Rocky Mountaineer Accounts Payable team and will be accountable for the completeness, accuracy, and timely processing of all company invoices, payments, and employee expenses. The Accounts Payable Supervisor will also provide a solutions-based approach to AP issues, participate in the testing and integration of new systems & platforms and the continuous enforcement and improvement of existing processes, policies and procedures.
**Key Areas of Accountability**
- Monitor and manage the workload of the Accounts Payable team, including the development of metrics to monitor efficiency
- Identify areas of improvement and facilitate required training in collaboration with Assistant Controller (Procure to Pay)
- Work collaboratively with team members to resolve issues in a timely and effective manner
- Comply with code of conduct and protect confidential information related to employees, partners and vendors
- Review the work of Accounts Payable Specialists and provide constructive coaching where required
- Provide summary reporting on vendor status related to invoice processing
- Participate in the hiring and onboarding process for new Accounts Payable Specialists
**Invoice Processing & Payment**
- Ensure timely and accurate vendor set up and the appropriate electronic bank information validation
- Ensure invoices are processed on time to foster positive working relationships with external suppliers and internal customers
- Ensure invoices are processed with accurate coding, and paid out of the correct entity
- Ensure all transactions are recorded in compliance with the applicable tax authority
- Build and maintain external Supplier Partner and internal departmental relationships and ensure queries are responded to in a timely and accurate manner
- Identify opportunities for efficiencies and make recommendations
- Ensure supplier statements are reconciled in a timely manner
- Lead an initiative to convert suppliers away from cheque payment
- Assist in the testing and development of invoicing software and continuously improve existing processes
- Maintain Standard Operating Procedures and training manuals for all accounts payable processes
- Review late submission of documents with business users
- Ensure appropriate record-keeping and reconciliation of supplier deposits
**Financial Processes & Procedures**
- Ensure month-end timelines are met. Liaison with departments at month end to review accruals and invoice status
- Play an active role in the monthly close process and assist the wider Finance team with issue resolution
- Maintain and comply with all internal controls relating to Accounts Payable and report all deficiencies to the Assistant Controller (Procure to Pay), including resolutions
- Partner with procurement to improve and maintain processes and vender relationships
- Support the year-end audit process by preparing working papers and schedules and pulling back-up documentation
- Support CRA, IRS or other tax authority inquiries and audits
- Reconcile accounts payable subledger and SGGR to the general ledger
Reconcile and maintain accounts payable control accounts and recommend adjusting journal entries
**Qualifications**
**Education, Certification, Licenses**
- Certificate in Accounting or equivalent experience in Accounts Payable or business administration
- Proficiency with use of Microsoft office programs, along with knowledge of accounting and invoice processing software required
- Strong spreadsheet capabilities, creation of pivot tables
**Experience**
- Min 5 years’ experience in an Accounts Payable role, including min. 3 years at a supervisory level
- Experience in writing Standard Operating Procedures
- Working knowledge of GST/PST
- Prior experience managing and coaching
- Participation in software testing and implementation a definite asset
**Skills**
- Fully proficient with MS Office
- Strong inter-personal and communication skills
- Ability to teach, coach and train in a respectful positive manner
- Effective time management skills
- Organized, analytical with strong attention to detail
- Driven by excellence with a focus on continuous improvement initiatives
- Ability to work well under pressure with multiple projects and timelines
**Work Environment**
- Ability to sit for extended periods of time at the computer
- Strong aptitude for finance and numeracy
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