Purchasing Agent

4 weeks ago

Mississauga, Canada Guest Supply Canada Full time

**Role Overview**:
The position reports to the Senior Manager of Supply Chain Services and works with the Purchasing Team to review buying requirements to enter and place purchase orders. Review and maintain inventory levels to achieve required fill rates/weeks on hand objectives. Actively monitors purchase orders to provide status updates and troubleshoot any issues i.e. delivery delays and substitute products etc.

**Role Responsibilities**:

- Determine and perform day to day buying requirements for assigned vendors using DRP system.
- Enter and place purchase orders with vendors via appropriate methods.
- Maintain inventory levels such that desired fill rates/weeks on hand is achieved.
- Coordinate issues and missing information with appropriate associate.
- Maintain organized records of open purchase orders with accurate ship dates and costs.
- Expedite and actively follow up on all open purchase orders to ensure timely delivery.
- Forecast product replenishment and provide forecasted purchases to vendors.
- Participate in product launch meetings and coordinate product set up with vendors.
- Maintain product information in required systems and logs.
- Advise Senior Manager any anticipated issues including but not limited to items where the ETA is equal to or greater than 50% of the standard lead time.
- Work with Supply Services team to investigate and find solutions to order shortages and delayed shipments, including requesting substitute products from vendors, expediting PO's and finding alternate suppliers.
- Resolve issues with vendor invoices, including but not limited to short shipments, and incorrect billing of items and freight.
- Respond to vendor requests in a timely fashion.
- Process & follow up on sample requests to vendors, ensuring timeliness of delivery and cost-effective routing. - Follow up on any quality complaints for assigned vendors.
- Manage freight and routing of inbound goods.
- Coordinate movement of freight from Freight Forwarder and Sysco Guest Supply
- Ensure accuracy of commercial documents for all imported products, including annual collection of valid CUSMA Certificates.
- Ensure all system costs are current and accurate at all times.
- Perform other duties as assigned.

**Qualifications/Skills/Job Requirements (About you)**:

- 3-5 years of experience in purchasing/buyer role
- Highschool diploma
- PMAC student preferred
- Proficient use of PeopleSoft and MS Windows and Office (Word, Excel, PowerPoint, Access and Outlook).
- Detail Oriented - Attention to details and accuracy.

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