Executive Assistant

2 weeks ago

Vancouver, Canada Wind Sun Sky Entertainment Full time

Wind Sun Sky Entertainment is looking for an Executive Assistant working out of our Vancouver office.

We are looking for an energetic team player who can help keep things on track and running smoothly. As the Executive Assistant, you will work with various executives to coordinate meetings, maintain tracking tools, and update studio materials. You will work directly with the CEO and other executives to ensure schedules run on time and tasks are completed in an efficient manner. This is a fantastic opportunity to learn about various aspects of media production.

**What You Will Do**:

- Maintain and organize Executive team members complex daily schedule.
- Coordinate and track meetings
- Organize and execute travel plans (flights, accommodations, itineraries, agendas, etc.)
- Set up for meetings and conference calls:

- Set up boardrooms.
- Proofread and format documents.
- Prepare presentations.
- Prepare agendas and take notes as needed.
- Prepare expense reports and month end credit card reconciliations.
- Support the smooth running of the studio as needed in collaboration with Operations, IT and Finance.
- Production, Special Project, and Development support/vacation coverage as directed.
- General administrative tasks as directed.

**What You Will Bring**:
You are an organizational whizz who loves to plan ahead but is happy to _go-with-the-flow_ as things change - and they will, often You handle pressure with grace and enjoy working across various projects at once. If you had to name your top super-power, it would be your clear, thoughtful, and pro-active communication style.

Excellent working knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint) and Zoom is required. Previous experience as Producer Assistant, Personal Assistant or Office PA is highly recommended.

Come be a part of our growing team

**What’s In It For You**:

- Work alongside storytellers, makers, and innovators as part of one of Vancouver’s leading multi-platform entertainment studios
- An amazing opportunity to build experience in all areas of cross-platform media and animation production.
- Includes extended health care (dental, vision, etc.).
- Enjoy a fun, dynamic, fast paced environment with a great culture.

**About Us**:
Wind Sun Sky Entertainment (WSS) is a Canadian multimedia company led by former LucasFilm executive, Catherine Winder (Invincible, The Angry Birds Movie 1 & 2, Star Wars: The Clone Wars). Based in Vancouver, WSS works at the intersection of storytelling and technology to build franchises for the global marketplace, producing in all mediums including interactive, film, series (live action and animation), Roblox and mobile apps. To expand its’ media footprint and content offerings, WSS partnered with Productivity Media co-producer and financier of high-quality original film and TV content for the family and the adult market.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
Will check vaccination status to be able to work on site.
Masks and social distancing are by personal choice and will not be enforced.

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 2023-04-24

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