Executive Assistant

3 weeks ago

Vancouver, Canada Dassault Systèmes Full time

**Imagine new horizons**
**Do you enjoy a challenge? At Dassault Systèmes, we empower our employees and support their passion to change the world and create the future Shape your career with 3DS**:
**The challenges ahead**:
We are seeking to recruit an Executive Administrative Assistant for a one-year contract position. The Executive Assistant will be responsible for supporting the daily operations of the GEOVIA CFO and VP of Sales and Services based in Vancouver, as well as supporting specific projects with the Brand CEO EA. This role will be responsible for a variety of tasks requiring a high degree of independent thought, judgment, discretion and confidentiality

**What will your role be?**:

- Be the “go-to” person “in-the-know” to facilitate communication and solutions for the executive, team and 3DS customers
- Arrange and maintain complex and dynamic schedules for Senior leaders, visiting customers, partners, mergers & acquisitions targets, and guests
- Act as a liaison for and with executives, including internal and external clients
- Anticipate needs and realign personal agenda to reach goals
- Coordinate extensive worldwide travel arrangements
- Reconcile and process expense reports
- Manage departmental expenses through eProcurement systems
- Coordinate executive presentations
- Participate in internal and external events; and/or provide support for large-scale events
- Set-up processes and cascade process information throughout the team on behalf of the managing executives
- Attend monthly, quarterly, and weekly meetings that may require to take meetings notes/actions items
- Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support
- Work in partnership with the CEO’s EA with coordinating and executing meetings, scheduling and planning

**Your Key Success Factors**
- 7-10 years of relevant experience
- Demonstrated experience supporting senior executives within a corporate environment
- Ability to build relationships one-to-one and within teams and other organizations
- Develop network by liaising with local colleagues and those abroad in our worldwide offices
- Understand priorities and manage completion of multiple requests from different sources
- Proven international and domestic travel arrangement and expense experience
- Competent in expense reporting procedures, international conversions, and the ability to adhere to travel policies
- Project poise under pressure via well-developed Emotional Intelligence
- A high degree of professionalism and ability to maintain confidentiality
- Proficiency using Microsoft Office Programs, especially Outlook, Word, Excel & Power Point
- Excellent verbal and written communication skills in English

**Diversity statement**:
As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it’s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.

**Compensation & Benefits**:
At Dassault Systèmes, temporary employees get group benefits from their first day of employment. The basic plan is 100% employer paid along with MSP premiums. Additional coverage as an enhance health and dental plan or optional life insurance is also available. Access to Best Doctors, Employee Assistance Program and the company wellness program are other benefits we are pleased to offer to our employees.

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