Staffing Coordinator Picu, Respiratory and

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company**: IWK Health**:
**Req ID**:180479
**Department/Program**:Pediatric Critical Care, Children's Surgical & Critical Care
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $28.2392**:

- **$31.1468 /hour
**Closing Date**: 26 May 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

**The Opportunity**:

- Reporting to the Manager of Critical Care, the Staffing Coordinator provides administrative coordination, scheduling, payroll, and staffing support to ensure staffing levels and skills mix meet the demands of the clinical service and to ensure staff compensation is appropriate. The Staffing Coordinator uses Health Centre information systems to optimize the efficiency of scheduling/staffing/payroll functions.
- Duties include, but are not limited to:
- Ensuring schedules are created and posted in accordance with the relative Collective Agreements;
- Preparing master rotations and one-time schedules maintaining a proper mix of classifications;
- Preparing duty lists as needed and monitoring utilization of benefit banks;
- Monitoring utilization of casual staff;
- Filling relief assignments according to the collective agreement and accepted practices;
- Informing the Manager of staffing challenges and time available in employee entitlement banks.
- Ensuring compensation is paid in accordance with the collective agreement;
- Entering adjustments to the schedule, premiums, and time cards, and ensuring benefit hours are taken appropriately;
- Ensuring payroll and time entries are accurately reported with appropriate documentation.

**Hours of Work**:
Monday - Friday; 0800-1600

**Your Qualifications**:

- Minimum High School Diploma or GED required.
- Graduate of a recognized office administration program required. A combination of equivalent education and experience may be considered.
- Minimum of two (2) years related experience required; four (4) years in a health care setting preferred.
- Previous experience in payroll entry preferred; experience in SAP an asset.
- Advanced working knowledge of MS Office Suites and other computer programs/software required.
- Familiarity with relevant collective agreements preferred.
- Strong analytical skills, ability to quickly assess situations and to make decisions using sound judgment required.
- High degree of initiative, diligence, attention to detail, and self-discipline/focus required.
- Excellent multitasking, organizational, and prioritization skills required.
- Demonstrated ability to work in an interprofessional care team environment, and to work independently and/or with mínimal supervision required.
- Demonstrated strong interpersonal communication and collaboration skills required.
- Flexibility to meet workload demands required.
- Demonstrated commitment to patient and family-centred care required.
- Knowledge of Meditech preferred.
- Working knowledge of medical terminology is an asset.
- Competencies in other languages are considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

**_

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