Receptionist/scale House Attendant/clerk

2 weeks ago

Powell River, Canada qathet Regional District Full time

The casual role is unionized, and will be assisting with a range of administrative functions at all qRD locations including the Resource Recovery Centre. Duties will primarily relate to support services for: scale house administration and cashier functions, reception coverage, administrative & clerical support, report writing, communications, organizing meetings, and public engagements.

**ADMINISTRATION KEY DUTIES AND RESPONSIBILITIES **_include the following:_
- Deal courteously and tactfully with the public, qRD staff, Directors and other officials, upholding the role of the qRD as an open and accessible government office.
- Perform routine clerical duties including writing, filing and word processing for various Departments within the qRD.
- Receive incoming mail and faxes; distribute to appropriate person or department; process outgoing mail.
- Maintain record of any public complaints, reports and suggestions and refer to appropriate person.
- Accounts payable and accounts receivable administration and support.
- Financial Services general administration.
- Assemble, copy, and distribute meeting agenda packages, minutes and other prepared documents electronically, by mail or personal delivery, as directed.
- Replenish supplies for office workstations on a regular basis.
- Follow all policies, procedures and standards of the qRD.
- Perform other related duties as assigned.

**SCALE HOUSE KEY DUTIES AND RESPONSIBILITIES **_include the following:_
- Identifying incoming materials and directing drivers to appropriate unloading areas.
- Weighing and recording incoming and outgoing materials using scale software and equipment.
- Reconciling financial transactions and balancing material reports.
- Responding to inquiries about waste disposal processes, site procedures, and programs.
- Providing general administrative and clerical support to the Waste Diversion Supervisor and Manager of Environmental Services.

**SKILLS / ABILITIES** _demonstrates the following:_
- Strong administrative professionals’ core skills and abilities.
- Ability to write formulas, manipulate and analyze data using Microsoft Excel.
- Excellent interpersonal, oral, and written communication skills.
- Ability to handle sensitive matters with tact and diplomacy, and responds in a professional and courteous manner when interacting with others, especially when serving in the role of receptionist.
- High degree of accuracy and thoroughness, with a strong attention to detail.
- Sound judgement, analytical, and problem-solving skills.
- Exceptional organizational and time management skills, and the ability to multi-task effectively.
- Ability to work well under pressure and responds to requests and situations with an appropriate level of urgency.
- Ability to work in a team environment and to work independently, with mínimal supervision.
- Knowledge of corporate records management practices associated with the position (e.g. filing of records).
- Critical importance of respecting and maintaining confidentiality in the best interest of the organization.
- Experience in cash handling.
- Experience and knowledge of scale house and transfer station operations, preferably in a local government setting.

**EDUCATION / TRAINING / EXPERIENCE**
- Completion of Grade 12 or equivalent.
- Post-secondary education including a certificate or diploma in office administration or equivalent combination of office experience and technical skills, is an asset.
- Experience in accounts receivable and payable administration and support would be considered an asset.
- Post-secondary education in accounting or bookkeeping is considered an asset.
- Holds a valid BC Driver’s License (Class 5).

**POSITION OPEN UNTIL FILLED - **Interested applicants are invited to submit a covering letter and resume detailing experience and qualifications pertinent to this position to:
qathet Regional District

202 - 4675 Marine Avenue

Powell River, BC V8A 2L2

Attn: Shelley Termuende, Acting Manager of Administrative Services

Website: qathet.ca/careers

**Job Type**: Casual

Pay: $28.51-$31.91 per hour

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Ability to commute/relocate:

- Powell River, BC V8A 2L2: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- English (required)

Work Location: In person

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