Executive Assistant to The Lead Coordinator

1 week ago


North Bay, Canada Bay Roofing and Exteriors Full time

**Executive Assistant to the Lead Coordinator**

Bay Roofing and Exteriors Ltd. is seeking a driven, passionate and career focused individual to join our award-winning team of Coordinators.
- Strong Microsoft Skills (Excel, Word)
- Attention to detail
- Ability to flourish and work well under pressure
- Ability to think like the owner; making informative decisions
- Ability to multi-task with strong problem solving skills

As an executive assistant to the Lead Coordinator, your role will be focused on leading a large establishment of individuals in the construction industry. Duties include but are not limited to;
**Administration**
- Inputting weekly payroll for Bay Roofing and Exteriors Ltd./Bay Commercial Roofing Ltd.
- Working alongside other coordinators to create processes and policies
- Onboarding, training, supporting staff

**Estimating & Project Management**
- Estimating Exterior and Roofing projects with our in-house software systems
- Creating proposals for clients
- Meeting clients in person to discuss project needs
- Closing sales and fulfilling contract obligations

**Field Crew Management**
- Scheduling projects for multiple crews to ensure they continuously have work
- Assist other coordinators in keeping backlog up to date and growing
- Ordering materials for projects as needed ensuring efficiency
- Invoicing projects upon completion and following up with clients to ensure job satisfaction

**In House Leadership**
- Providing support and mentorship for in house coordinators and staff ensuring production requirements are established and maintained
- Providing constructive feedback with staff offering guidance and problem-solving solutions
- Cultivating a positive work environment and ensuring all staff feel confident and established in their role within the company
- Managing and overseeing all day to day operations within the establishment

**Marketing and Advertising**
- Managing and overseeing social media platforms
- Working with local radio stations to create dynamic ads
- Creating, following and executing a marketing budget ensuring to alternate as the needs of the market continuously changes
- Collaborating with local resources to ensure business viability

Full Time

40-55 hours weekly

Potential 2 month seasonal layoff (Mid Dec-Mid Feb) with full collection of EI

**Job Types**: Full-time, Seasonal
Contract length: 10 months

Pay: From $25.00 per hour

Expected hours: 40 - 55 per week

**Benefits**:

- Life insurance
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 10 hour shift
- 8 hour shift
- Monday to Friday
- Morning shift
- No weekends
- Overtime
- Weekends only

Supplemental pay types:

- Overtime pay

Work Location: In person

Expected start date: 2024-06-10



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