Executive Assistant to The Superintendents of

1 week ago

North Bay, Canada Near North District School Board Full time

**The Near North District School Board is Hiring**

**Full-time Permanent**

**Executive Assistant to the Superintendents of Education and Teaching/Learning**

**Effective Immediately**

The Executive Assistant to the Superintendents of Education and Teaching/Learning provide confidential administrative support to the areas within the Superintendent’s portfolios. The Executive Assistant organizes and administers a broad range of administrative activities to ensure effective day-to-day operation.

**Location: North Bay Head Office**

**Duties and Responsibilities**:

- Provide full confidential administrative and executive assistance to the Superintendents of Education and Teaching/Learning
- Establish and maintain electronic and hard copy filing systems
- Coordinate and attend committee meetings as required and be responsible for preparation and follow-up of agendas, minutes and correspondence
- Research, anticipate and organize relevant data as needed
- Proofread documents for accuracy, grammar and formatting
- Responsible for budget tracking and transfers as assigned
- Perform any required research and report compilation including updating of Board Administrative Guidelines & Operating Procedures
- Undertake special projects and assignments
- Clerical/administrative duties such as data entry, scheduling, answering phones, mail distribution, processing invoices and respond to routine inquiries and provide resolution to general inquiries and concerns
- Communicate with a variety of contacts both internal and external daily
- Occasional travel throughout the regions of the board and flexibility in hours required
- Other duties as assigned

**Qualifications**:

- College Diploma in Office/Executive/Business Administration or equivalent combination of education and relevant experience
- Up to 5 years of related work experience in a senior clerical or executive assistant position, including at least 3 years of progressive experience meeting challenges and seeking resolutions, preferably in a school board environment

**Skills Required**:

- Demonstrated experience working with confidential information
- Well-developed planning, organizational and time management skills including ability to prioritize multiple projects and work independently
- Demonstrated ability to interact effectively with a wide variety of people at all levels within the organization, external agencies and the general public
- Ability to gather information, analyze, evaluate, formulate and recommend an appropriate course of action as well as identify areas for improvement in efficiency of operations
- Excellent verbal and written and communication skills
- Ability to demonstrate empathy, judgment, initiative, responsibility and common sense
- Exceptional ability to discern and resolve issues presented with a high level of urgency
- Strong computer skills in word processing, spreadsheets, presentation software and databases
- Knowledge and comprehension of School Board operations, policies, procedures, operating guidelines and organizational structure, an asset

**Salary**:$63,636.00 annually**

All applicants must be legally eligible to work in Canada

The Near North District School Board is committed to supporting an inclusive and accessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us how we may help you by contacting:
Human Resources Department, Near North District School Board

963 Airport Road, PO Box 3110 North Bay, ON P1B 8H1

Phone (705) 472-7015 ext. 5068 - Fax (705) 472-5412

**Job Types**: Full-time, Permanent

**Salary**: From $63,636.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-03-26
Expected start date: 2024-04-02

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