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Executive Assistant

4 months ago

North Bay, Canada YMCA of Northeastern Ontario Full time

The YMCA of Northeastern Ontario is a dynamic charity dedicated to strengthening the foundations of communities by offering opportunities for personal growth, community involvement and leadership. We have been offering programs and services to the North Bay community since 1958 and to the Greater Sudbury community since 1936 To learn more about our programs and services offered please visit our website.

We are currently looking for an Executive Assistant, Philanthropy to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of Northeastern Ontario’s Chippewa location in North Bay.
Under the leadership of the Vice President of Philanthropy, Marketing and Communications, the Executive Assistant manages day to day office matters in accordance with YMCA charitable purpose, vision, and values.

**START DATE**: As soon as possible

**LOCATION**: North Bay, ON

**RATE OF PAY**: $40,000 - $48,800 per year

**HOURS**: 40 per week

Major Responsibilities
- Create and maintain an extensive tracking system for all financial documentation (i.e., receipts, invoices, cheque requisitions, TS Request, Employer claims, internal invoices, expense reports, credit card expenses, etc.) for various accounts and budgets
- Input and manage financial data
- Collaborate with the Finance department for the purpose of tracking, reconciliations, financial reviews, audits, etc.
- Act as a point of telephone contact for clients, guests, general public, donors and sponsors, etc. and provide information or redirect as required
- Manage day-to-day office and administration procedures (e.g. volunteer schedules, room booking, printing, photocopies, incoming/outgoing mail,travel arrangements, etc.)
- Prepare agendas and minutes, organize committee meetings (scheduling, booking, catering, etc.)
- Prepare donor files, research and registration packages
- Support the philanthropic annual goals and stewardship plan
- Assist with copy for donor newsletters, donor communications and the coordination of donor event planning
- Order and ensure adequate stock of the inventory of supplies as required
- Set up and maintain manual and computerized information filing systems

Qualification
- College diploma or University degree in administration or related field
- Minimum of three (3) years of experience in an office or clerical setting
- Experience in managing financial data
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- Advanced computer skills
- Bilingualism in both official language considered an asset
- Current and satisfactory Police Record Check with Vulnerable Sector

What We Offer
- Free Personal Membership and Family Membership
- Discounts for day camps and recreational programs, summer camp and licensed child care for toddlers up to school-age
- Paid vacation and sick/personal days
- Extended Health and Dental Care Program that includes coverage for Vision and Professional Services such as those performed by Dieticians, Chiropractors, Massage Therapists, Psychologists, Naturopaths, and more
- Employee and Family Assistance Program that includes short-term mental health supports such as counselling and online courses, and lifestyle coaching which includes legal and financial counselling
- Life, Accidental Death & Dismemberment & Long-Term Disability Benefits
- YMCA Federation Pension Plan
- Mileage reimbursement
- Team bonding and employee recognition events
- Professional development opportunities
- Opportunity to explore a wide range of jobs and functions
- Flexible hours and scheduling, and hybrid work options, depending on role

If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by September 14, 2023 to the attention of the Personnel Committee.

All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.

YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.