Administration Assistant/receptionist
2 months ago
The Administrative Assistant/Receptionist is accountable for providing administrative assistance for all Administrative Centre departments as well as reception duties when needed, under the direction of the Manager of Administration.
**Principle Functions and Accountabilities**
- Provides reception support when necessary.
- Office administrative duties such as: processing incoming and outgoing mail/faxes; prepares all incoming invoices; processing mail merges, maintaining and ordering supplies for photocopier, facsimile and postage meter; transmitting facsimiles; receiving and sending courier packages; and maintaining and ordering all stationery supplies.
- Ensures all photocopy stations are continually tidy; fills all paper bins of the copier.
- Processed orders for business cards.
- Manages off-site record storage.
- Oversees production of photo ID for employees and Supported Individuals.
- Provides room setup for meetings; orders food when required.
- Prints and prepares newsletters and other communications for distribution.
- Tracks and distributes tickets for events for Supported Individuals.
- Performs other related duties and special projects as assigned by the Manager of Administration.
**Qualification, Requirements and Physical Demands**
- Senior secondary graduation.
- Minimum keyboard skills of 50 wpm.
- Proficient in Microsoft Office.
- Working experience in an office environment.
- Exceptional people and communication skills.
- Ability to work well under both full and mínimal direction, is accurate and detail oriented, good listening skills and is flexible with shifting priorities. Is able to work well under pressure and handle repetitive work.
- Must be disability confident; be able to communicate, assist and interact with people with developmental disabilities.
**Available Position**:Permanent Full-Time**
- Monday: 9am - 5:00pm
- Tuesday: 9am - 5:00pm
- Wednesday: 9am - 5:00pm
- Thursday: 9am - 5:00pm
- Friday: 9am - 5:00pm
**_Wage_**_:_ $22.00 per hour
We at Community Living Society celebrate and embrace diversity as an integral part of our organization. As an equal opportunity employer, we strive to be an inclusive, equitable and accessible environment for both our employees and supported individuals alike, ensuring everyone feels valued and respected.
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