Administrative Assistant
3 weeks ago
**Company description**
At Coldwell Banker - R.M.R. Real Estate, Brokerage
- we uphold an ongoing commitment to providing an elevated level of personal service. Our clients come first, and as a result, they are able to achieve more than they ever dreamed with their real estate investment.
Coldwell Banker - R.M.R. Real Estate, Brokerage Company Statistics:
10 offices throughout Durham Region, Kawartha Lakes & Northumberland
150 Sales Representatives and Employees
Over 1/2 billion dollars in sales volume
Over 1000 transactions annually
International President's Award of Honour 20 consecutive years (1996-2015)
International Chairman's Circle Award (2016, 2017) - Only 59 Coldwell Banker companies worldwide achieved this distinction
Established 1976
**Job description**
**Gen**eral Purpose**
Answer telephone inquires and attend to visitors. Book, arrange & confirm appointments, relay information to real estate salespersons, clients and customers.
**Main Job Tasks and Responsibilities**
- Answer telephone, screen and direct calls
- Take and relay accurate & detailed messages
- Provide information to callers
- Greet persons entering office
- Direct persons to correct destination
- Ensures knowledge of current sales representatives name & branch
- General administrative and clerical support
- Prepare letters, offers & other documents as required
- Schedule and confirm appointments
- Maintain accurate appointment logs
- Input & update listings for sales representatives
- Create accurate & complete files for all listings
- Ensure all sales representative materials are prepared (ie. Listing & Selling packages, Offer & Listing Information Sheets)
- Tidy and maintain the reception area & equipment
**Education and Experience**
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software (Broker Bay, MLS system, Nexone)
- Knowledge of customer service principles and practices
- Computer skills & typing proficiency
**Key Competencies**
- Verbal and written communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organizing and planning
- Attention to detail
- Initiative & willingness to work
- Proactive, punctual and reliable
**Schedule**
Weekends with occasional weekdays
**Job Type**: Permanent
**Salary**: $15.00-$16.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
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