Administrative Assistant, Operations
2 weeks ago
**COMPANY OVERVIEW**
Lauren Services provides a full suite of engineering and project delivery services to the Industrial sector. We offer complete EPCM services including Project Management, Feasibility Studies, full-service Engineering, Detailed Design, Procurement, Construction Management, Commissioning & Start-up and Operations Maintenance Support.
At Lauren, we pride ourselves in successfully executing projects that are safe, high quality, cost effective and completed on time. Our team leaders capitalize on their years of experience supported by a solution driven group of professionals. Lauren Services' business model is based on repeat business by developing long term relationships with our clients.
**OVERVIEW**
**RESPONSIBILITIES**
- Undertake administrative tasks for project operations
- File project documents in the electronic project folder structure following the project standards
- Track project commitments (e.g., purchase orders, contracts, etc.), invoices and chargebacks in the standard financial tracking tool as they are issued or received
- Preparation of meeting minutes as required to support project planning and delivery
- Review documents for standard numbering & formatting, spelling & grammar
- Support the preparation of monthly project and program reports for senior leadership review
- Assist with the preparation of templates and checklists (in MS Word and MS Excel) for use with project operations & delivery
- Other duties and projects as assigned.
**SKILLS**
- A dedication to providing exceptional service, every day
- The ability to adapt to change in a positive way and deliver successful results within a given time frame
- A team-oriented approach to meeting goals and objectives
- Innovative and problem-solving skills to provide value to the teams
- The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.
- Detail-oriented; able to resolve problems using facts and sound reasoning
- Excellent verbal and written communications skills
- Proven organizational and multi-tasking skills with an ability to meet deadlines with complete ownership and accountability
**QUALIFICATIONS**
- A minimum 1-2 years of project administration experience as a project administrator and/or dedicated administrative assistant to management
- Project management and administration education an asset
- Strong organizational and interpersonal skills with the ability to effectively communicate in a multi-disciplinary environment
- Proven analytical and problem-solving skills
- Effective time management skills with the ability to work within tight deadlines, multi-task, and prioritization of workload
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project, Office 360
- Firsthand experience with SharePoint and Bluebeam is an asset
- Demonstrates a sense of urgency and a strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
We are a diverse and inclusive environment that has a hybrid office model with 3 days in office and 2 remote as an option. We promote collaboration, engagement and flexibility.
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